Benefits

WebExpenses delivers significant benefits in terms of cost savings through direct processing efficiency gains, lower travel and entertainment spending, improved tax compliance and increased management control.


Rapid implementation Web-based software allows for a rapid implementation which results in a high and immediate return on investment. A configuration can be completed in less than 24 hours.
Low pricing We charge on a basis of a low fee per user per month, in most cases with minimal implementation fees.
Minimal running costs Our service is designed to save customers as much time as possible. Our helpdesk provides full support and we manage all upgrades and maintenance.
Fully scalable Our platform and solutions scale from single-user organisations to mid-sized multinationals with hundreds or thousands of staff in multiple sites or countries.
User-friendly interface The user-friendly interface and simplified user instructions ensure that minimal training is required. More complex functionality can be turned on or off as required, ensuring the user interface is not cluttered by unnecessary features.
Lower Travel and Entertainment costs Allows a customer to easily enforce compliance with expenses policy while transparency encourages rigorous self-policing.
Reduced processing costs By capturing data at source, the time taken to compile, submit, approve and account for expenses is vastly reduced. The reduction in total processing costs is as much as 50%.
Improved tax compliance Provides a rigid and auditable process by which expenses are approved and accounted and thus improves tax compliance. Features include VAT functionality and P11D information. Country-by-country data allows complete data for foreign VAT/GST reclaim.
Client/Project recharging Allows expenses data associated with a particular client or project to be viewed on a consolidated basis. This allows for easy recharging of expenses as appropriate.
Vendor/Supplier negotiation A vendor/supplier list captures spending to key vendors (e.g. hotel chains, rental car companies, taxi companies). This consolidated data allows for the negotiation of lower prices.
Tighter control and auditing Real-time reports allow for instant and immediate auditing of claim data to ensure claimants are compliant with tax laws, company policies and procedures. In addition, each expense report has an audit trail attached allowing individual reports to be analysed in detail long after the event.
Management information Comprehensive reports provide valuable management information for use in cost control, profitability analysis, and other management information calculations. As consolidated expenses data is available at the click of a button, trends in spending can be readily identified and addressed.