No Comments » Published on: March 16th, 2010 by Alex Cohen
WebExpenses is the first expenses software provider to launch real time carbon tracking. This will allow business travellers to calculate their carbon footprint using up-to-date carbon and environmental data at the point of entry.
The carbon footprint (measured in kg/CO2) is displayed as you enter expenses, in the same way the financial value would update when entering the number of miles you have travelled.
Our custom report feature allows you to quickly and easily report on CO2 by individual, client, project, department or cost centre and our point of entry policy reminders allows you to directly remind staff of your green travel policy.
With this new feature, business travellers who are conscious of the impact travel has on the environment can take steps to understand the carbon footprint implications of various modes of transport and of different routes, and are now empowered to reduce the environmental impact of their travel, comparing other transport modes to try and reduce their carbon footprint.
WebExpenses is the only expenses company to provide UK rail carbon footprint calculations that also include London Underground in real-time.
All calculations are carried out using the latest DEFRA standards. We’ve done the hard work of incorporating this into your travel expense data so that you can understand your carbon impact, begin to baseline your footprint and start to reduce it.
WebExpenses is committed to a low carbon future and believes that this feature will help many other organisations reduce their carbon footprint in a straightforward manner and without unnecessary burdens being placed on claimants or the company.
To find out out more contact us to schedule a demonstration.
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No Comments » Published on: March 11th, 2010 by Alex Cohen
WebExpenses was recently approached by a large training company. The company has 120 offices with £3,000 petty cash in each one. Management of the petty cash boxes was proving time consuming and challenging.
Making some tweaks to the WebExpenses system we’ve been able to develop a solution that will help with managing this. All users have to do now is simply record how much petty cash has been spent on a weekly basis and it is updated in one centralised place.
We’re in talks with other organisations about this already. Contact us if you’re interested.
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No Comments » Published on: March 4th, 2010 by Alex Cohen
It can be frustrating waiting on hold or not knowing when your email will be answered. Of course this isn’t the case with WebExpenses as we are always looking to improve our service levels.
That’s why this month we’ve launched live chat for all our customers. Sometimes issues need an instant ‘real time’ response. Our live chat allows that, it works similar to an instant messaging tool – you just click the button on the support website and you can start talking to one of our knowledgeable reps.
You can automatically take screenshots of your screen which saves time explaining what the issue is, the chat feature means issues can be solved without an interruptive phone call.
We’ve had great feedback so far. Click on the help button on our support pages to try it out.
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No Comments » Published on: March 2nd, 2010 by Alex Cohen
You can now easily set up WebExpenses to take into account local per diem rates and facilitate per diem reimbursement. Per diem rates for every country are fully integrated into the system, speeding the entry of a typical domestic or international trip. This is particularly applicable in Germanic countries where tighter per diem rules apply.
Per diems can, if required, be calculated in local currencies and reimbursed in the users home currency. They can also be allocated against different categories.
In Advanced Mode users simply choose the country they visited and only the rates pertaining to that country are available for selection.
Advanced Mode can be switched on from Company Profile.
If you have complex per diem requirements or require a demonstration of the above functionality please contact us.
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2 Comments » Published on: March 2nd, 2010 by Alex Cohen
The WebExpenses API is on the staging server awaiting feedback from key users. It is due to go live this month. This will improve your interaction with WebExpenses.
The API allows you to extract data from the WebExpenses system and integrate it with your systems whether that be accounting, CRM or something else.
Get in touch if you’d like more information.
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No Comments » Published on: March 2nd, 2010 by Alex Cohen
JCB has found the WebExpenses’ multi-entity configuration invaluable as it rolled out to its US office.
Now with over 100 users split between UK & US, JCB’s challenge was having two different accounting systems, a legacy system in UK and SAP in the US, both needed to interface with WebExpenses.
The multi entity facility easily solved this problem by allowing JCB to have a uniform T&E solution for both offices.
It is anticipated JCB will further expand its use of WebExpenses to some of its European offices over the next year.
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No Comments » Published on: February 10th, 2010 by Gillian McKearney
In an effort to increase security for our users, in 2008 WebExpenses added the option to always use HTTP Secure (HTTPS) when accessing WebExpenses. This option was however, disabled by default; our reasoning for this was the fact that HTTPS occasionally made accessing pages slower.
However WebExpenses has now decided that Internet connections for most of its users are fast and stable enough to turn this option on by default.
If you like, you can still turn the option off; simply email support and tell us you do not require this option. WebExpenses will still use HTTPS on the login page, but will then switch back to unsecured connection, which could make the service a tiny bit faster. Of course, you should do this only while connected to a network that you fully trust.
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No Comments » Published on: February 1st, 2010 by Alex Cohen
Rockwool, the UK’s leading supplier of stone wool insulation materials for thermal, fire and acoustic protection had happily been using WebExpenses since 2007.
The ‘weak link’ in the expenses process had been the ‘time lag’ between users submitting claims via WebExpenses and receiving receipts via post.
Receipt Attachments allowed users to easily upload receipts themselves by scanning them in or using a camera on their mobile phone at the same time as loading their expenses into WebExpenses.
This provided Rockwool with ‘real time visibility’ of expenses and it automated the process of matching receipts to a claim form. No longer were there receipt matching and cross reference issues.
For end users Receipt Attachments ensure their expenses get paid on time; for finance staff it has reduced the administrative burden.
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No Comments » Published on: February 1st, 2010 by Alex Cohen
2010 promises to be our biggest year ever…here are some of the things to look forward to this year:
Carbon tracking – In 2010, using WebExpenses you’ll be able to track your carbon footprint for different vehicles as well as trains and planes. This will help you calculate your carbon footprint with up to date carbon and environmental data.
Mileage verification – Introduced at the back end of 2009 and being fully rolled out in 2010, mileage verification uses postcode data to provide precise distance calculations for every business journey. This will deliver immediate cost savings and avoids exaggerated or excessive mileage claims.
Switch languages with the flick of a button – Building on our multi-currency functionality which allows configurations in multiple entities 2010 will see the launch of multi-language for WebExpenses. With a simple drop down box you can change the currency, this is great when you have offices in different countries.
Manage the greyfleet – New laws last year put more responsibility on directors should an employee have an accident while driving. Communicating company rules to employees is essential. WebExpenses will allow point of entry tick boxes when employees register a vehicle ensuring they have read the rules and mitigating the employer from any liability.
This feature is now live and some customers are using it successfully already. Contact us today if you want it.
API – Our will API make it easy to integrate WebExpenses with your existing software. Whether it’s your accounting software, project management software or CRM software WebExpenses will be able to talk to it.
WebExpenses on your Smartphone – In addition to SMS expenses look out for a mobile version of WebExpenses later this year.
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