SimCorp, a highly specialised asset management system for leading fund and investment management organisations, implemented WebExpenses in the UK in 2009.

Here’s what Birthe Marie Pedersen, the Financial Controller for SimCorp UK said in a recent presentation about WebExpenses:

“During last year we (SimCorp UK) successfully implemented WebExpenses. I’m convinced Web Expenses can help you minimise the effort in getting expenses recorded and processed.

Listed below are some highlights of the system:

• For 130 users, processing expenses used to be a full time job, now it’s down to a few days.
• Ease of reporting and can check which stage a particular expense is in. Full transparency and history stored.
• Fully integrated with outlook – you will be prompted for submission/approval of expenses.
• The data port for uploading from Web Expenses to Navision is already in place therefore no significant extra cost.
• Seamless integration from your credit card supplier (most likely available) to WebExpenses.”

A glowing testimonial from just one of our happy customers. Click here to read more case studies or to read some testimonials.

The Museum of London, which tells the story of London from 450,000 BC to the present day, sits in the heart of the City of London and close to St Paul’s Cathedral.  It has recently adopted WebExpenses to process its credit card expenses. The Museum had been using a paper-based system to process expenses paid for on credit cards. As well as imposing a heavy admin burden, it did not give the business sufficient control over its expense spend and provided little management information on the type of activity for which credit cards were being used.

After reviewing a number of systems, the Museum of London selected WebExpenses’ end-to-end service on the basis it would deliver cost efficiencies, offer greater control and detailed reporting, and statutory compliance for VAT. In addition to being used for the processing of credit cards however, it could also be used for general employee expense claims and the Museum proposes to extend the current credit card use to include general staff expenses.

Paul Saville, head of finance at the Museum of London, said: “We are now able to pull off detailed management information quickly, giving the business greater control of its expense spend.”

From time to time, it’s always a good idea to review the original setup of WebExpenses, given that business needs change and new functionality becomes available.

Recent changes to the compliance rules in their business meant that Altium Capital no longer required separate divisions and cost centres. With assistance from WebExpenses support 4 divisions and cost centres were merged into one entity, all in less than a day.

This change ensured that the revised setup was more effective for Altium’s current business requirements, whilst ensuring that the ‘historic’ data was still available for reporting purposes.

If you’d like to review your WebExpenses setup contact us today.

It’s all very well us talking up the WebExpenses software but it’s always better for you hearing it from other people. Here are some recent comments on the WebExpenses system by our customers:

By using WebExpenses, we have saved 2 heads in the Purchase Ledger department, by speeding up the expense management process and reducing the effort to manually process the previous paper based system

James Taylor – BT Engage IT

WebExpenses has given us control, simplicity and visibility of our expenses management.

Mark Bevan – JCB

Using WebExpenses has reduced the time to process expenses by at least 25%

Andrew Jordan – Mylan

The credit card upload makes life so much simpler with WebExpenses

Mervyn Da Silva – Simcorp

EMI has been a WebExpenses customer for a number of years but this year are expanding WebExpenses to the worldwide network, initially with 100 users in the US.

The IT person who had designed the original Excel form 12 years ago said: “This document has been in use for 12 years and is finally retiring this week. Good news and at last!”

Contact us today to hold your own retirement party!