No Comments » Published on: July 14th, 2010 by Alex Cohen
WebExpenses Petty Cash Management solution now offers the ability for businesses to root out a key source of inefficiency.
Many businesses run petty cash accounts to oil the wheels of daily operations. The experience of many finance departments is that paper based petty cash management systems are at best time consuming and inaccurate; rather more uncomfortably they are open to wilful criminal abuse by inviting fraud and theft.
Well the game has changed. The WebExpenses Petty Cash Management solution provides the opportunity to tighten processes and improve financial efficiency and control within mid-sized and large businesses.
Packed with comprehensive features and benefits, the Petty Cash Management solution helps finance managers to feel more at ease with the petty cash account. For more information follow this link to the product page on this website.
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No Comments » Published on: July 9th, 2010 by Alex Cohen
The very real spectre of a second credit crunch reared its head last week as the Bank of England published the results and analysis of its Credit Conditions Survey 2010 Q2. No doubt this will have the doomsayers forecasting a double dip recession cackling with glee.
You can download the publication as a PDF file from the Bank of England (free of charge – no you did not misread that!) by clicking this link: http://www.bankofengland.co.uk/publications/other/monetary/creditconditionssurvey100701.pdf
The underlying problem potentially creating a squeeze on credit is that the banks need to refinance £800bn in the wholesale markets before 2012. This means the need to refinance about £25bn for every one of the next 30 months. Unfortunately they are currently only managing about £12bn. It is this gap that could once more precipitate an extensive credit drought.
The survey reported that the demand of large businesses for credit had fallen unexpectedly, whereas small business credit requirements rose. These trends are expected to continue through Q3. One analysis here is that this may indicate uncertainty and the suspension of investment plans within large businesses. However, small businesses look like they are answering the call to invest, create jobs and trade the economy out of the recession.
The prospect of increasing levels of uncertainty and credit drying up again places a renewed emphasis on finance directors to preserve cash and seek out efficiency within their business systems. Many will find that migrating from labour intensive paper based expenses claims systems and taking control with efficient, effective and inexpensive web based software like WebExpenses is an easy win.
Additional analysis is located – unfortunately, not for free – on The Times website at:
http://www.thetimes.co.uk/tto/business/industries/banking/article2583783.ece
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No Comments » Published on: June 22nd, 2010 by Alex Cohen
In any assessment of the operational costs of commercial enterprise, one that will have been noticed by many is the sheer expense of travel that is often undertaken by businesses.
If you are looking for ways to control and reduce your expenditure on business travel, then it is really worth looking into how a Sustainable Travel Policy can help. A well thought out and implemented Sustainable Travel Policy is an important tool that helps to control not only the financial, but also the carbon costs of business travel.
The DfT places a strong emphasis on sustainable travel as a means of reducing congestion, improving local environments and encouraging healthier and safer lifestyles. You can access the DfT website’s sustainable travel section from this link:
http://www.dft.gov.uk/pgr/sustainable/
To help businesses become more effective at monetary and carbon cost control we have published a guide to help you plan and implement a Sustainable Travel Policy for your organisation.
If you would like a helping hand to get your implementation of a Sustainable Travel policy moving, you can access the guide from this link:
http://www.webexpenses.com/sustainable-travel-policy.htm
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No Comments » Published on: June 10th, 2010 by Alex Cohen
The answer to this question is to listen to your customer feedback and improve the feature even more and that is exactly what we have done here at WebExpenses.
Recently, we introduced distance verification into WebExpenses as an optional feature. This enables claimants to use postcode look up to find the endpoints of journeys. Please click here for Royal Mail’s postcode finder.
To use the feature you simply enter your ‘from’ and ‘to’ postcodes in the appropriate fields in WebExpenses. Then enter your vehicle type i.e. personal car 0.40 from the drop down list, see below:
Your mileage should then update automatically.
However, we have received feedback that not all new postcodes are available in the database, so we have made the system more flexible that when the postcode is not available, the user will be presented with the following message and can input the mileage manually:
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No Comments » Published on: May 25th, 2010 by Alex Cohen
WebExpenses is now part of OneLogin. OneLogin simply does what it says on the tin; it gives provides you with a single username and password for all your business apps.
It works on Windows, Mac and Linux with all major browsers. On Firefox you can download a browser extension and manage it from there.
To use it you simply add the apps you use, input your login details for that and it will keep you logged in within your secure account. Then all you have to do is login and choose which web-app you want to use.
As an administrator you can set parameters and access for your users.
So to login to WebExpenses and other cloud providers like Salesforce and Zendesk in one go find out more here: http://onelog.in/
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No Comments » Published on: March 16th, 2010 by Alex Cohen
WebExpenses is the first expenses software provider to launch real time carbon tracking. This will allow business travellers to calculate their carbon footprint using up-to-date carbon and environmental data at the point of entry.
The carbon footprint (measured in kg/CO2) is displayed as you enter expenses, in the same way the financial value would update when entering the number of miles you have travelled.
Our custom report feature allows you to quickly and easily report on CO2 by individual, client, project, department or cost centre and our point of entry policy reminders allows you to directly remind staff of your green travel policy.
With this new feature, business travellers who are conscious of the impact travel has on the environment can take steps to understand the carbon footprint implications of various modes of transport and of different routes, and are now empowered to reduce the environmental impact of their travel, comparing other transport modes to try and reduce their carbon footprint.
WebExpenses is the only expenses company to provide UK rail carbon footprint calculations that also include London Underground in real-time.
All calculations are carried out using the latest DEFRA standards. We’ve done the hard work of incorporating this into your travel expense data so that you can understand your carbon impact, begin to baseline your footprint and start to reduce it.
WebExpenses is committed to a low carbon future and believes that this feature will help many other organisations reduce their carbon footprint in a straightforward manner and without unnecessary burdens being placed on claimants or the company.
To find out out more contact us to schedule a demonstration.
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No Comments » Published on: March 11th, 2010 by Alex Cohen
WebExpenses was recently approached by a large training company. The company has 120 offices with £3,000 petty cash in each one. Management of the petty cash boxes was proving time consuming and challenging.
Making some tweaks to the WebExpenses system we’ve been able to develop a solution that will help with managing this. All users have to do now is simply record how much petty cash has been spent on a weekly basis and it is updated in one centralised place.
We’re in talks with other organisations about this already. Contact us if you’re interested.
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No Comments » Published on: March 2nd, 2010 by Alex Cohen
You can now easily set up WebExpenses to take into account local per diem rates and facilitate per diem reimbursement. Per diem rates for every country are fully integrated into the system, speeding the entry of a typical domestic or international trip. This is particularly applicable in Germanic countries where tighter per diem rules apply.
Per diems can, if required, be calculated in local currencies and reimbursed in the users home currency. They can also be allocated against different categories.
In Advanced Mode users simply choose the country they visited and only the rates pertaining to that country are available for selection.
Advanced Mode can be switched on from Company Profile.
If you have complex per diem requirements or require a demonstration of the above functionality please contact us.
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2 Comments » Published on: March 2nd, 2010 by Alex Cohen
The WebExpenses API is on the staging server awaiting feedback from key users. It is due to go live this month. This will improve your interaction with WebExpenses.
The API allows you to extract data from the WebExpenses system and integrate it with your systems whether that be accounting, CRM or something else.
Get in touch if you’d like more information.
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No Comments » Published on: February 1st, 2010 by Alex Cohen
2010 promises to be our biggest year ever…here are some of the things to look forward to this year:
Carbon tracking – In 2010, using WebExpenses you’ll be able to track your carbon footprint for different vehicles as well as trains and planes. This will help you calculate your carbon footprint with up to date carbon and environmental data.
Mileage verification – Introduced at the back end of 2009 and being fully rolled out in 2010, mileage verification uses postcode data to provide precise distance calculations for every business journey. This will deliver immediate cost savings and avoids exaggerated or excessive mileage claims.
Switch languages with the flick of a button – Building on our multi-currency functionality which allows configurations in multiple entities 2010 will see the launch of multi-language for WebExpenses. With a simple drop down box you can change the currency, this is great when you have offices in different countries.
Manage the greyfleet – New laws last year put more responsibility on directors should an employee have an accident while driving. Communicating company rules to employees is essential. WebExpenses will allow point of entry tick boxes when employees register a vehicle ensuring they have read the rules and mitigating the employer from any liability.
This feature is now live and some customers are using it successfully already. Contact us today if you want it.
API – Our will API make it easy to integrate WebExpenses with your existing software. Whether it’s your accounting software, project management software or CRM software WebExpenses will be able to talk to it.
WebExpenses on your Smartphone – In addition to SMS expenses look out for a mobile version of WebExpenses later this year.
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