Multi-entity functionality

Need a solution that works for multiple companies or divisions?

One of the most powerful features of webexpenses is the flexibility to meet the exact needs of an organisation’s structure. With multi-entity functionality, we can cater for even the most complex of set-ups.

Company-by-company or division-by-division, webexpenses provides the solution.

What it can do:

  • Under a single umbrella configuration, multiple entities can be configured independently, each with its own base currency, terminology, expense categories, general ledger codes, credit card programme, project codes and mileage or per diem rates.
  • An employee in one entity can have expenses approved by a line manager in a different entity.
  • An employee can have their expenses reimbursed in their local currency, even if group reporting is in another currency.
  • A single accounts department resource can administer and process expenses for all entities in a group.
  • Reports and integration with finance systems can be based on a single entity or can be consolidated across the group.

The flexibility of the webexpenses software means that even the most complex of implementations can be completed in a matter of days.

Typical Set-Ups

Scenario 1: Multinational organisation

A UK-based organisation has subsidiary companies in Canada, the United States, France and Australia. For historical reasons, the organisation has a variety of corporate card programmes and ERP systems across the group.

Scenario 2: Differing requirements by division

A company has a large number of field engineers, who are required to record project codes against expense items. The commercial team, however, are not project-based and the project-related functionality is not relevant to them.

Scenario 3: Recent acquisition

A company has acquired a business yet expense policies and financial systems have not been harmonised.

Scenario 4: Expense policy based on hierarchical level

An organisation may have different travel and entertainment policies (such as approval structures, category limits, per diems or mileage rates) based on the hierarchical level of the employee.

What FatFace has to say about webexpenses

“In addition to time and cost-saving benefits, the new expenses package supplied by webexpenses also helps us by giving a clear picture of what claims have been submitted by whom and when, which allows us to chase up staff that haven’t filed their expenses claim by the given deadline. It also gives the company a good overview of where and how its employees are spending money, which aids longer term budgeting and cost-efficiency”

Corinne Tyler, Finance Manager at FatFace

Try Us Out

Get started and see the benefits of webexpenses

Simple solutions

Our powerful feature set brings together all your expenses needs in one, powerful, integrated solution. Each feature has been developed to help your business save time and money.

Free trial

The best way to get a feel for how webexpenses can help your organisation is to give it a go for yourself. Just leave your details and we’ll be in touch to set you up on your trial.


Take a quick web demo and ask as many questions as you like. It’s that simple for us to show you webexpenses in action.

Pricing request

Our pricing isn’t a one size fits structure and we would rather talk to you about your needs so our quote is accurate.

Call back

If you simply have a few questions you would like answered, then we are more than happy to call you back.

Watch our video

Or, if you have a spare 3 minutes just watch our video and see the benefits of webexpenses for yourself.

webexpenses video