Web Expenses - Expenses software

Online version

Our online version is a complete web-based expenses solution for any user that has access to the internet.

The online version is the perfect solution for organizations both small and large, from those only a handful of users to multinationals making use of functionality that allows each subsidiary, division or cost centre to be configured separately.

The reports functionality allows management to view spending by date, location or employee, to recharge expenses items to clients or projects, to produce VAT reclaims, P11D reports and to upload and post data to the relevant accounting ledgers.

The 3-step approval process confirms to accounting best practice and is compliant with Inland Revenue requirements.

Here’s how it works

1. Creating and submitting an expense claim

An employee creates an expense claim using any internet browser to enter expense data, including a description, date, client/project, mileage and basic VAT information.

Receipts are typically forwarded to the accounts department using
blue pre-addressed envelopes.

2. Approving a claim

The line manager receives an email notifying that there is an expense claim awaiting approval. All the data associated with the report can be viewed online before the expense claim is approved.

3. Processing by accounts

The accounts team confirm the match with the hard copy receipts and check compliance against policy. The accounts team is able to amend specified data on the expense claim, including the expense category, client/project code, VAT status and exchange rate on the claim.