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1. Creating and submitting an expense claim An employee creates an expense claim using any internet browser to enter expense data, including a description, date, client/project, mileage and basic VAT information. Receipts are typically forwarded to the accounts department using blue pre-addressed envelopes.
2. Approving a claim The line manager receives an email notifying that there is an expense claim awaiting approval. All the data associated with the report can be viewed online before the expense claim is approved.
3. Processing by accounts The accounts team confirm the match with the hard copy receipts and check compliance against policy. The accounts team is able to amend specified data on the expense claim, including the expense category, client/project code, VAT status and exchange rate on the claim.
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