Policy Reinforcement

Reminding claimants of expenses policy at the point of data entry prevents the submission of invalid claims.

Expenses claims management solutions need to be supported by strong expenses policies. However, the problem with an expenses policy is that like many rule books, it is often skim read once and quickly forgotten.

WebExpenses reminds claimants of policy at the points where they touch the system - the data entry screens. The system prevents invalid claims from being entered by providing prompts that reinforce policy and controls that let administrators determine the range of acceptable claims data.

The WebExpenses policy reinforcement feature supports you organisation’s expenses claims policy at every turn, ensuring that expenses claims processes run smoothly and efficiently, leaving your employees to concentrate on core business activities.   

WebExpenses Policy Reinforcement feature means:

• Claims are not delayed because of the submission of non allowable expenses
• No time wasted processing invalid claims by finance administrators, claim approvers or claimants
• Customisable policy reinforcement prompts re-state your comprehensive and concise set of rules
• Leave no room for misunderstanding with prompts worded exactly as in your organisation’s policy
• Supports successful implementation of expenses management by preventing it becoming a wedge that can impact productivity and efficiency

How policy reinforcement works

There are just 4 steps to improved control and efficiency:

1. Finance administrators have the functionality to input free text labels for data fields
2. Free text data field labels are set up with information to prompt, remind and clarify the rules of organisational expenses policy
3. Data ranges of fields can be set to prevent the submission of data that falls outside of policy
4. Claimants are guided through policy rules as they input claims data. Further supported by excellent help and Live Chat functionality direct with WebExpenses support

To find out more about how WebExpenses policy reinforcement can help make your expenses rules stick, contact us to schedule a demonstration.

See screenshots for Policy Reinforcement in action: