Web Expenses - Submitting expenses by SMS text message

SMS Mobile

Our new mobile functionality lets users send expense items quickly and easily in SMS text messages using any mobile phone.

What's the beauty of our new mobile solution? Its simplicity...
As long as we've been developing expenses solutions, customers have been telling us that they'd like a way to record out-of-pocket expense items as and when they are incurred, to avoid the stress and hassle of having to remember expense items at a later time.

As a result, we looked long and hard at how we should best let our many thousands of users use their mobile phones to capture expense items on the move.

Our users told us they wanted a way to input expense items as and when they are incurred, with an absolute minimum of fuss and bother. Some went on to say that they would like to enter items as quickly and easily as if they were sending an SMS text message. And that's exactly what we let them do!

The response we've had from users has been fantastic. Once again the simple solution has proved to be the best.

Here's how to set yourself up...

1. To register your phone, log in at https://login.webexpenses.com and click on 'my settings' at the top of the screen. Enter your mobile phone number in the appropriate field.

2. To send SMS expense items, first save +44 778 148 6699 in your mobile phone. You might like to give it the name 'Expense item' or 'WebExpenses'.

You can then enter an SMS expense item by entering the amount followed by the description, like this:

46.50 Lunch with customer in Paris

When you next log on at https://login.webexpenses.com, you will be able to add additional detail before adding the expense item to an expense report.

3. You can choose to add more detail to your SMS by including a currency (if you do not, your home currency will appear) and an expense category.

The currency should be put before the amount, and the category, chosen from the list defined for your company, should appear immediately after the amount, like this:

EUR 36.50 entertainment lunch with customer

4. You can also send multiple items in a single message by separating each item with an exclamation mark, like this:

EUR 36.50 entertainment lunch with customer! 23 taxi from airport to home

5. When you next log in at https://login.webexpenses.com, you will be able to add these items to an expense report.

If you need further help sending claims by SMS you can contact us or call +44 870 442 2934.