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Three Best Practices for Reducing Business Expenses

Want to help reduce your business expenses without it getting too complicated?

We’ve outlined three best practices that every business owner can follow to aid in their expense reduction. Let’s dive in!

  1. Always make room for change

With change comes growth and by constantly being open to the possibility of change you can find more efficient and less costly ways of doing business.

For example, in today’s digital environment, it is beneficial to implement a strategy that allows you to automate your expense reporting processes. By going with a paperless solution you can reap the rewards of saving time and money that was previously spent tracking down travel and expense costs from various employees in multiple regions.  

By taking your expense process to the modern age you can do the following for your business:

  • Save time
  • Spend less money
  • Remove the paper trail
  • Complete expense reports anywhere, at any time
  • Create clear and concise policies to stay compliant
  • Customized to your needs with real-time visibility of spend
  • Easily integrate with existing accounting software

Switching to cloud-based software can help you cut costs across the board.

  1. Frequently review and update your expenses

Reviewing expenses on a monthly basis can help reveal cost-saving potential in areas that were previously overlooked. By taking a look at your business’s expenses you can be more logical in what is essential. For example, remembering to keep everything customer-focused, will benefit your company immensely. If you don’t complete an audit, you may miss hidden, less obvious expenses.

A lot of business owners fall in love with the bells and whistles revolving around their business—features that we think are cool but provide no real value to the customer.

Here are some expenses you can review so you don’t fall victim to these unhelpful and costly trends:

  • Rethink your office space
  • Travel less and use free meeting technology
  • Look at advertising costs and free options
  • Review your company phone plan
  • Monitor supply costs and stay up-to-date with sales and discounts (buy in bulk)

By updating your expenses on a daily basis you can see trends or patterns in your spending, giving you deep insight into areas where you can save.

  1. Implement the right tools

Time is money and the right tools can help you to save both. Consider tools that help increase productivity and reduce expenses.  

For example:

  • Implement website blockers that reduce focus and disrupt productive workflows
  • Use scheduling tools that keep employees up-to-date and one time for important meetings and deadlines as well as aid with their time management
  • Use a mobile expense app so employees can automatically upload and track their travel, food, and other business-related expenses
  • Centralize documents and files by using Google Docs, Dropbox, or other online sharing tools

The key to unlocking these three best practices is to stay on top of your expense management. The idea is to have a birds-eye view of how you can improve efficiencies, reduce unnecessary spending, and overall, make your entire operation run more smoothly.

Implement these three best practices to see big changes to your business expenses!