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White Papers

After more than a decade’s worth of research and development, we have developed an expertise second to none in expense management. It’s a knowledge we love to share; helping to guide you safely through the expenses process and related legislation and hot topics.

We provide clear and concise information and guides to ensure you always have the know-how required for effective expense management. Please, feel free to download as many of our resources as you need or contact us if you have any questions.

Global Report: Accounts Payable Automation Trends

Webexpenses sponsored the 2019 Automation Trends Survey in partnership with The Association of Certified Accounts Payable Professionals (ACAPP).  For any business, time is a valuable resource that cannot be replaced. Learn how an automated AP process can save your business time and money while streamlining the entire workflow through a study Webexpenses recently conducted.  In…

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How-to guide: A smarter way to manage petty cash

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A how-to guide for fast and efficient management of everyday office expenses There’s nothing petty about the potential consequences of failing to manage those everyday office expenses. Outdated and inefficient petty cash systems leave businesses exposed to the risks of fraud, error, and compliance failings. It’s to protect against these risks that more companies are…

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Could politeness be harming your business

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Managing expenses seem easy when it’s printed on a policy document. But the challenge with expense management isn’t creating a great policy – it’s making that policy work in the real world. In a complex business landscape – a shifting interplay of people, power, structures, and status. It’s in this mix that finance professionals are faced…

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A guide to improving business efficiency

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Finding the most efficient way to work is an elusive challenge. As a business grows and technology continues to change, the processes and tools used within a workplace must also evolve. Since the arrival of digital communications, tools, and processes, these changes have been radical and the benefits transformative – completely rewriting the way businesses…

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Expenses Fiddling: Nature or Culture

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An estimated £3.5 billion is spent on fraudulent expense claims in the UK each year. To better understand, we conducted a survey involving over 2,000 business employees throughout the UK These losses reflect the way that ‘fiddling’ expenses has become ingrained in working culture with normally law-abiding employees routinely exaggerating and manufacturing claims. The 2009…

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The business benefits of digital expense reporting

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How do you control company costs when you have so little accurate information about them? This has been one of the main barriers preventing businesses from properly managing employee expenses. With outdated systems and paper-based processes unable to provide accurate data, companies have found themselves dangerously vulnerable to inefficiency, compliance breaches, and workplace fraud. It’s…

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Infographic: Are Brits too polite when it comes to business?

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The British have a proud reputation for being polite. But how does this affect the way we do business? Could not ‘causing a fuss’ be causing our companies to lose money? Webexpenses set out to find the answer. We commissioned a survey of 1,047 office-based managers based at companies throughout the UK.

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Guide to HMRC Compliance: Minimising risks

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There are no quick fixes when it comes to employee expenses and tax compliance. The simplest, safest, and most effective approach is to understand exactly what information HMRC requires from your company and…to give it to them. To do this requires some basic knowledge, an efficient expense management setup, and the right mindset. Effective compliance…

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5 steps to petty cash control

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Whoever put ‘float’ into the finance lexicon for describing petty cash was ‘right on the money’ because, as we’ve probably all seen, sometimes petty cash has the ability to inexplicably float away! For many businesses, petty cash is a necessity because access to ready cash oils the wheels of daily operations. However, paper-based systems to…

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The Guide to Effective Expense Management

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Time for change Managing employee expenses should be easy. It’s simply a way to reimburse employees for any business costs they cover from their own pockets. But for most companies, the day-to-day reality of expense management is far from simple. It has been allowed to grow into a notoriously difficult area of company finances to…

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Digital Transformation Business Survey: COVID-19 Technology Report

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Digital transformation in the workplace spikes in wake of pandemic The COVID-19 pandemic has created unprecedented challenges worldwide across social, economical, environmental, and political factors. No one could have predicted the devastating scale of impact it would have on every single part of society. The business world is no different and has not escaped widespread…

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Infographic: the business benefits of mobile apps

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The one area where the benefits of mobile have yet to be truly maximised is in the business world. While attitudes are changing, many companies struggle to accept mobile working. It’s an attitude which places organisations at risk of being left behind. Mobile working methods are helping to create a new generation of businesses –…

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Mobile working

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Is the fear of change holding back UK businesses? Webexpenses’ independent survey, conducted in 2013,  shows that despite accepting the many benefits, employers still have a negative view towards mobile working. Are these attitudes to blame for UK companies missing out on the huge advantages offered by cloud-based working?    

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A global issue in expense management: The changing nature of expense fraud

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It’s estimated that a typical company loses 5% of its annual revenue to fraud, amounting to global losses of $2.9 trillion each year.

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Why honest employees commit expense fraud and how to stop it

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A guide to understanding and tackling workplace dishonesty Webexpenses wanted to find out more about the attitudes of UK employees towards expenses and workplace honesty. Almost three-quarters of UK employees surveyed admit to carrying out dishonest acts at work – but only 23% believe they are dishonest. The findings help to highlight how expenses fraud…

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