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White Papers

After more than a decade’s worth of research and development, we have developed an expertise second to none in expense management. It’s a knowledge we love to share; helping to guide you safely through the expenses process and related legislation and hot topics.

We provide clear and concise information and guides to ensure you always have the know-how required for effective expense management. Please, feel free to download as many of our resources as you need or contact us if you have any questions.

The smart way to manage mileage expenses

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The danger posed by expense fraud is ‘death by a thousand cuts’. It’s the cumulative impact of multiple small losses over time which can deliver so much damage to business efficiency. A global report, commissioned by Webexpenses, identified that while fraud patterns vary greatly between different nations, the common factor they share is the dominance…

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Guide to HMRC Compliance: Minimising risks

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There are no quick fixes when it comes to employee expenses and tax compliance. The simplest, safest, and most effective approach is to understand exactly what information HMRC requires from your company and…to give it to them. To do this requires some basic knowledge, an efficient expense management setup, and the right mindset. Effective compliance…

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Infographic: Are Brits too polite when it comes to business?

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The British have a proud reputation for being polite. But how does this affect the way we do business? Could not ‘causing a fuss’ be causing our companies to lose money? Webexpenses set out to find the answer. We commissioned a survey of 1,047 office-based managers based at companies throughout the UK.

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The path to mastering your expenses

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A visual guide to show you exactly how Webexpenses simplifies and improves the way businesses are able to track and manage employee spend. Here’s how you can reduce expense processing times by up to 25% when using a cloud-based expense management software.

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Simplify employee expenses by eliminating manual processes

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Expense management software is easier to use than ever before, and it’s continuing to advance further every year. Even with these advancements a large number of companies, 57% to be exact, cite poor visibility into T&E spending and compliance as their top business pressure. In this white paper, Webexpenses partners with the Aberdeen Group to reveal…

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How to automate your accounts payable process

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What makes accounts payable such a difficult area to manage effectively? A global survey, carried out by OnePoll, found that invoice handling is amongst the top five causes of business administration inefficiency. For more than two-thirds (67%) of companies, this remains a manual process with finance professionals still having to rely on paper documents and…

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The business benefits of digital expense reporting

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How do you control company costs when you have so little accurate information about them? This has been one of the main barriers preventing businesses from properly managing employee expenses. With outdated systems and paper-based processes unable to provide accurate data, companies have found themselves dangerously vulnerable to inefficiency, compliance breaches, and workplace fraud. It’s…

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Expenses ROI Calculator

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The ROI calculator is designed to help you make an informed decision on the benefits of using an expense management solution. The underlying assumptions are based on information from various sources, including studies by American Express and Ernst & Young, the European Commission, Webexpenses research and client interviews. The form below allows you to amend the…

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Guide to HMRC expense compliance: Maximising efficiency

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from our UK office Ensuring HMRC compliance is a two-way process. You need to ensure that all your tax responsibilities are being met but also that you’re able to reclaim any legitimate HMRC reimbursements. This requires getting to grips with VAT. But the complexity of VAT legislation means that many companies are failing to properly…

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A guide to improving business efficiency

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Finding the most efficient way to work is an elusive challenge. As a business grows and technology continues to change, the processes and tools used within a workplace must also evolve. Since the arrival of digital communications, tools, and processes, these changes have been radical and the benefits transformative – completely rewriting the way businesses…

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The no-nonsense guide to expense management

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A practical guide to managing your company’s expenses The biggest danger posed by expenses is our attitude. It’s the way organizations allow expense reports to be something to dread and avoid. How they become the business equivalent of a dripping tap – a problem you learn to live with. Over the past decade, the digital…

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How-to guide: A smarter way to manage petty cash

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A how-to guide for fast and efficient management of everyday office expenses There’s nothing petty about the potential consequences of failing to manage those everyday office expenses. Outdated and inefficient petty cash systems leave businesses exposed to the risks of fraud, error, and compliance failings. It’s to protect against these risks that more companies are…

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A practical guide to HMRC expenses compliance

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With the threat of fines, back payment of arrears and potential prosecution – compliance is one area of expense management you simply can’t afford to get wrong.

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Global Report: Accounts Payable Automation Trends

Webexpenses sponsored the 2019 Automation Trends Survey in partnership with The Association of Certified Accounts Payable Professionals (ACAPP).  For any business, time is a valuable resource that cannot be replaced. Learn how an automated AP process can save your business time and money while streamlining the entire workflow through a study Webexpenses recently conducted.  In…

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Video: Webexpenses Expense Management quick tour

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