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White Papers

After more than a decade’s worth of research and development, we have developed an expertise second to none in expense management. It’s a knowledge we love to share; helping to guide you safely through the expenses process and related legislation and hot topics.

We provide clear and concise information and guides to ensure you always have the know-how required for effective expense management. Please, feel free to download as many of our resources as you need or contact us if you have any questions.

Guide to HMRC expenses compliance: FAQs

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from our UK office Webexpenses has a proud track record of helping businesses to take effective control of employee expenses. From our experience, the one area finance teams tend to fear most is HMRC compliance. We’ve compiled some of the most common queries about tax compliance to help you safely navigate the complexities of HMRC…

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The smart way to manage mileage expenses

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The Road to Better Expense Management The danger posed by expense fraud is ‘death by a thousand cuts’. It’s the cumulative impact of multiple small losses over time which can deliver so much damage to business efficiency. And the most common cause of these types of losses is company mileage expenses. A global report, commissioned…

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Go mobile: The challenge of change

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It’s 2013 and technology is changing the face of finance. We’re moving away from a traditional accounting world of paper, printouts and manual payrolls and moving towards a new digital realm; powered by cloud computing. It means that employees can now access all the tools they need to work from wherever they have an online…

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The business benefits of digital expense reporting

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How do you control company costs when you have so little accurate information about them? This has been one of the main barriers preventing businesses from properly managing employee expenses. With outdated systems and paper-based processes unable to provide accurate data, companies have found themselves dangerously vulnerable to inefficiency, compliance breaches and workplace fraud. It’s…

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Why honest employees commit expense fraud and how to stop it

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from our UK office A guide to understanding and tackling workplace dishonesty Webexpenses wanted to find out more about the attitudes of UK employees towards expenses and workplace honesty. Almost three-quarters of UK employees surveyed admit to carrying out dishonest acts at work – but only 23% believe they are dishonest. It’s one of the…

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How-to guide: A smarter way to manage petty cash

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A how-to guide for fast and efficient management of everyday office expenses There’s nothing petty about the potential consequences of failing to manage those everyday office expenses. Outdated and inefficient petty cash systems leave businesses exposed to the risks of fraud, error and compliance failings. It’s to protect against these risks that more companies are…

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Simplify employee expenses by eliminating manual processes

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Expense management software is easier to use than ever before, and it’s continuing to advance further every year. Even with these advancements a large number of companies, 57% to be exact, cite poor visibility into T&E spending and compliance as their top business pressure. Webexpenses is pleased to partner with the Aberdeen Group on this recent report…

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A global issue in expense management: The changing nature of expense fraud

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It’s estimated that a typical company loses 5% of its annual revenue to fraud, amounting to global losses of $2.9 trillion each year.

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Expenses Fiddling: Nature or Culture

It has been estimated that fraudulent expense claims costs UK businesses around £3.5 billion each year. These losses reflect the way that ‘fiddling’ expenses has become ingrained in working culture with normally law-abiding employees routinely exaggerating and manufacturing claims. The 2009 scandal involving British MPs revealed the scale of this problem in the world of…

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Countdown to ‘Making Tax Digital’: What you need to know

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from our UK office The MTD deadline is looming: On April 1, 2019, the UK Government introduces one of the biggest changes to the tax system in recent years. The Making Tax Digital legislation requires that companies maintain digital accounting records and use these to submit information to HMRC (HM Revenue and Customs). Initially, this…

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Could politeness be harming your business

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Managing expenses seem easy when it’s printed on a policy document. But the challenge with expense management isn’t creating a great policy – it’s making that policy work in the real world. In a complex business landscape – a shifting interplay of people, power, structures, and status. It’s in this mix that finance professionals are faced…

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A practical guide to HMRC expenses compliance

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With the threat of fines, back payment of arrears and potential prosecution – compliance is one area of expense management you simply can’t afford to get wrong.

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The no-nonsense guide to expense management

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A practical guide to managing your company’s expenses   Time for change The biggest danger posed by expenses is our attitude. It’s the way organizations allow expense reports to be something to dread and avoid. How they become the business equivalent of a dripping tap – a problem you learn to live with. But our…

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A guide to improving business efficiency

A Changing Workplace Finding the most efficient ways to work is an elusive challenge. As a business grows and technology continues to change, the processes and tools used within a workplace must also evolve. In the past, these changes have tended to be incremental tweaks and improvements. Since the arrival of digital communications, tools and…

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The path to mastering your expenses

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A visual guide to show you exactly how Webexpenses simplifies and improves the way businesses are able to track and manage employee spend. Here’s how you can reduce expense processing times by up to 25% when using a cloud-based expense management software.   Click to download the infographic.

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