Busch Vacuum Solutions
Busch Vacuum Solutions is one of the world’s largest producers of vacuum pumps, vacuum systems, blowers and compressors.
What were the main challenges of your old process for expenses?
Previously, Busch relied on a manual process to manage their business expenses, involving completing paper forms. Once the forms were filled out, they were forwarded to the Finance Team for review and approval.
What were the main problems you were looking to solve by automating expenses?
With a manual expense system in place, Busch wanted to transition to a paperless approach. They required a system capable of rectifying coding errors, generating reports, and facilitating audit trail approvals. These requirements prompted Busch to search for a solution that streamlines the process.
How has Webexpenses solved these problems?
Karen Lipyeat, Accounts Payable Controller at Busch says “Webexpenses provides a user-friendly system that enables mobile usage and online accessibility. This has minimised manual paperwork for the finance team at Busch. The feature to establish code categories, generate diverse reports, and access approval trails enhances team visibility and boosts efficiency.”
What made you choose Webexpenses over other expense suppliers?
Busch selected Webexpenses for its user-friendly system and competitive pricing. During their assessment, Busch considered factors such as functionality, reliability, and affordability. The decision to opt for Webexpenses was influenced by its ease of use and affordability, making it a well-rounded solution that aligned perfectly with Busch's requirements and budgetary considerations.
How does it feel that your expense process has been transformed by technology?
"Webexpenses has simplified the expense process for our entire workforce, enabling us to eliminate manual processing and significantly reduce paper usage. Webexpenses have also enhanced our security measures, providing us with greater peace of mind."
What difference has the time-saving made to you/the team?
Webexpenses allow Busch to reallocate their time to tasks contributing to the company's success. By automating expense management, employees can dedicate their efforts to driving innovation and better serve their customers.
Which part of Webexpenses could you not manage without now? Are there any particular features?
"Webexpenses has seamlessly integrated into our operations, enhancing the efficiency of how Busch manages employee expenses. Karen Lipyeat, Accounts Payable Controller at Busch, notes, 'The automated approval process has significantly boosted our efficiency, reducing our reliance on paper and simplifying our filing system.'"
What advice would you give to other businesses that struggle with manual finance processes?
Karen Lipyeat, at Busch says, “Definitely worth giving Webexpenses a go, it has made quite a significant difference to our process”.
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