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Expense Management Software

Simplify your business expenses with our award-winning online expenses solution

Expense claims made easy

Online expenses software to transform how you manage your employee expenses. With our expense app, expense claims can build themselves in less than 30 seconds, meaning your employees can spend more time doing their job and not their expenses.

We fully automate the management of cash and company credit card expenses, with a time-saving intelligent receipt matching feature that automatically pairs the right receipt to an expense claim item. Our software integrates to your existing ERP and accounting software for seamless management of expenses data.

Finance teams benefit from full visibility and control of all expenses spend, built-in policy compliance, anti-fraud alerts, real-time reporting, and more.

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Everything you need for effective expense management

  • OCR Digital Receipts
  • Credit Card Matching
  • Mileage Tracking
  • Security

OCR Digital Receipts

Go paperless with a fast, automated digital receipts process.

Simply snap a picture of your receipt and let our advanced OCR receipt scanner extract the data and build the expense claim for you. No more manual entry, and no more lost or unreadable paper receipts! Email digital receipts directly into your personal ‘My Receipts’ store, and easily attach to claims.

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Credit Card Matching

Eliminate manual entry and easily import credit card spend.

Eliminate manual entry and easily import credit card spend. Easily import your company credit card spend into webexpenses. Safe and secure, our credit card interface supports all major credit cards and online banking vendors. Our intelligent receipt matching feature automatically matches receipts against your credit card spend items making reconciliation quick, easy, and accurate.

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Mileage Tracking

Keep your company mileage costs under control

Mileage rates can be configured to your needs for standard tax rates, fuel cards and company cards. Our point to point mileage tracker and verification eliminates over-claims and reduces fraud. Automatic mileage receipts provide quick, easy, and verified expense claims.

Security

Claim with confidence!

Keep your information safe with a system designed to meet he most stringent standards for Security and Service Management, including: ISO27001, ISO9001 & ISO14001. Single sign-on provides login capability into a single platform for access multiple applications through an automated verification process.

Integration

Easy integration with existing accounting software.

Our expense management software seamlessly integrates with your existing financial system or accounting software to enable effortless and accurate management of business expenses: Quickbooks, Sage, Oracle, NetSuite, SAP, Xero, MS Dynamics, MS Great Plains, SYSPRO, Odoo, Intacct, Acumatica, Epicor, Unit4, and more.

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Automated Reporting

Customisable reporting and tracking across all expense spend.

Achieve total transparency with real-time, custom reporting and tracking in the palm of your hands! Create a range of reports, like ledgers, claims, or your own design with a flexible and user-friendly drag-and drop-reporting tool. Plus, webexpenses automatically calculates your carbon emissions to help the world be greener.

Compliance

Ensuring your company expenses stay compliant.

Effectively manage worldwide tax rates and increase overseas travel tax reclaims and protect your business from risk with build-in taxation rules and automatic local tax calculation. Eliminate expense fraud through active policy enforcement through automatic alerts on custom out-of-policy, suspicious, and duplicate claims.

Petty cash

Take control of your petty cash simplify your reconciliation processes!

Capture spend and set pre-approvals for an automated petty cash spend and tracking system that saves time and eliminate errors across multiple users. Users can scan and upload digital receipts instantly for quick and easy claims with greater visibility.

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  • Integration
  • Automated Reporting
  • Compliance
  • Petty cash

Digital receipts

Go paperless with an automated digital receipts process.

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Security

Claim with confidence!

 

 

Mileage expenses

Track and monitor business mileage expenses.

 

 

Credit card

Import corporate credit card expenses.

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Easy integration

Easily integrate with your existing accounting software.

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Expenses reporting

Custom reporting and tracking across all expense spend.

 

 

 

Compliance

Ensuring your company expenses stay compliant.

 

 

Petty cash

Digital management of petty cash expenses.

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Easily integrate with your existing finance or accounting software

A range of integration options enables webexpenses to integrate with your existing finance or accounting software for seamless and accurate management of expenses data, including Sage, Sun, SAP, Microsoft Dynamics, Quickbooks, Oracle NetSuite and Xero.

All integrations

 
integrations  

What are the benefits?

180 Minutes saved
per claim

Save time and money with our automated invoice and reimbursement process.

43% Error
reduction

No more duplications, expense fraud, or manual entry.

400% Return
on investment

Enjoy an amazing ROI by eliminating ERP rekeying, increasing visibility, and automating T&E.

24-Hour
support

Our award-winning support via phone, chat, or hub is included to ensure a smooth transition and employee satisfaction.

years
of quality service
%
client retention
K
users worldwide

Average review 4.6/5 stars Untitled-11 Untitled-11 Untitled-11 Untitled-11 Untitled-11