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White Papers

After more than a decade’s worth of research and development, we have developed an expertise second to none in expense management. It’s a knowledge we love to share; helping to guide you safely through the expenses process and related legislation and hot topics.

We provide clear and concise information and guides to ensure you always have the know-how required for effective expense management. Please, feel free to download as many of our resources as you need or contact us if you have any questions.

Could politeness be harming your business

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Managing expenses seem easy when it’s printed on a policy document. But the challenge with expense management isn’t creating a great policy – it’s making that policy work in the real world. In a complex business landscape – a shifting interplay of people, power, structures, and status. It’s in this mix that finance professionals are faced…

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Infographic: Are Brits too polite when it comes to business?

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The British have a proud reputation for being polite. But how does this affect the way we do business? Could not ‘causing a fuss’ be causing our companies to lose money? Webexpenses set out to find the answer. We commissioned a survey of 1,047 office-based managers based at companies throughout the UK. Download our infographic…

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The business benefits of digital expense reporting

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How do you control company costs when you have so little accurate information about them? This has been one of the main barriers preventing businesses from properly managing employee expenses. With outdated systems and paper-based processes unable to provide accurate data, companies have found themselves dangerously vulnerable to inefficiency, compliance breaches and workplace fraud. It’s…

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Guide to HMRC Compliance: Minimising risks

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There are no quick fixes when it comes to employee expenses and tax compliance. The simplest, safest and most effective approach is to understand exactly what information HMRC requires from your company and…to give it to them. To do this requires some basic knowledge, an efficient expense management setup and the right mindset. Effective compliance…

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The path to mastering your expenses

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A visual guide to show you exactly how Webexpenses simplifies and improves the way businesses are able to track and manage employee spend. Here’s how you can reduce expense processing times by up to 25% when using a cloud-based expense management software.   Click to download the infographic.

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A practical guide to HMRC expenses compliance

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With the threat of fines, back payment of arrears and potential prosecution – compliance is one area of expense management you simply can’t afford to get wrong.

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Why honest employees commit expense fraud and how to stop it

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from our UK office A guide to understanding and tackling workplace dishonesty Webexpenses wanted to find out more about the attitudes of UK employees towards expenses and workplace honesty. Almost three-quarters of UK employees surveyed admit to carrying out dishonest acts at work – but only 23% believe they are dishonest. It’s one of the…

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Countdown to ‘Making Tax Digital’: What you need to know

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from our UK office The MTD deadline is looming: On April 1, 2019, the UK Government introduces one of the biggest changes to the tax system in recent years. The Making Tax Digital legislation requires that companies maintain digital accounting records and use these to submit information to HMRC (HM Revenue and Customs). Initially, this…

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How to banish the expenses ‘devils’ from your business

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Win the workplace battle against expenses fraud The environment in which employees work has a huge impact on how they act. And there’s no better example of this than our attitudes towards expenses. It helps to explain why so many people, who consider themselves to be honest and law-abiding, are willing to carry out expense…

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Simplify employee expenses by eliminating manual processes

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Expense management software is easier to use than ever before, and it’s continuing to advance further every year. Even with these advancements a large number of companies, 57% to be exact, cite poor visibility into T&E spending and compliance as their top business pressure. Webexpenses is pleased to partner with the Aberdeen Group on this recent report…

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Video: Webexpenses Expense Management quick tour

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5 steps to petty cash control

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Whoever put ‘float’ into the finance lexicon for describing petty cash was ‘right on the money’ because, as we’ve probably all seen, sometimes petty cash has the ability to inexplicably float away! For many businesses, petty cash is a necessity because access to ready cash oils the wheels of daily operations. However, paper-based systems to…

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Expenses ROI Calculator

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The ROI calculator is designed to help you make an informed decision on the benefits of using an expense management solution. The underlying assumptions are based on information from various sources, including studies by American Express and Ernst & Young, the European Commission, Webexpenses research and client interviews. The form below allows you to amend the…

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The no-nonsense guide to expense management

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A practical guide to managing your company’s expenses   Time for change The biggest danger posed by expenses is our attitude. It’s the way organizations allow expense reports to be something to dread and avoid. How they become the business equivalent of a dripping tap – a problem you learn to live with. But our…

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The guide to digital expense management

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Time for change Managing employee expenses should be easy. It’s simply a way to reimburse employees for any business costs they cover from their own pockets. But for most companies, the day-to-day reality of expense management is far from simple. It has been allowed to grow into a notoriously difficult area of company finances to…

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