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White Papers

After more than a decade’s worth of research and development, we have developed an expertise second to none in expense management. It’s a knowledge we love to share; helping to guide you safely through the expenses process and related legislation and hot topics.

We provide clear and concise information and guides to ensure you always have the know-how required for effective expense management. Please, feel free to download as many of our resources as you need or contact us if you have any questions.

Expenses ROI Calculator

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The ROI calculator is designed to help you make an informed decision on the benefits of using an expense management solution. The underlying assumptions are based on information from various sources, including studies by American Express and Ernst & Young, the European Commission, Webexpenses research and client interviews. The form below allows you to amend the…

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The smart way to manage mileage expenses

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The Road to Better Expense Management The danger posed by expense fraud is ‘death by a thousand cuts’. It’s the cumulative impact of multiple small losses over time which can deliver so much damage to business efficiency. And the most common cause of these types of losses is company mileage expenses. A global report, commissioned…

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Simplify employee expenses by eliminating manual processes

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Expense management software is easier to use than ever before, and it’s continuing to advance further every year. Even with these advancements a large number of companies, 57% to be exact, cite poor visibility into T&E spending and compliance as their top business pressure. Webexpenses is pleased to partner with the Aberdeen Group on this recent report…

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How to choose and implement an expenses management system

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The way we’re able to manage our employee expenses has been transformed. Organisations are no longer reliant on the old paper-based management processes – slow, costly and inefficient. We now have a new generation of digital tools which allow our finance teams to easily process, manage and control employee expenses. By moving to an Expense…

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Guide to HMRC Compliance: Minimising risks

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There are no quick fixes when it comes to employee expenses and tax compliance. The simplest, safest and most effective approach is to understand exactly what information HMRC requires from your company and…to give it to them. To do this requires some basic knowledge, an efficient expense management setup and the right mindset. Effective compliance…

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Infographic: Global report on employee expense fraud

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New global research carried out by Webexpenses has put expense reports under the microscope and uncovered a staggering insight into the sophistication of methods that employees worldwide are using to submit fraudulent claims. In many instances businesses throughout the globe may not be aware of the complex nature of expense fraud and the multitude of…

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A global issue in expense management: The changing nature of expense fraud

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It’s estimated that a typical company loses 5% of its annual revenue to fraud, amounting to global losses of $2.9 trillion each year.

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Video: Webexpenses Expense Management quick tour

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The path to mastering your expenses

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A visual guide to show you exactly how Webexpenses simplifies and improves the way businesses are able to track and manage employee spend. Here’s how you can reduce expense processing times by up to 25% when using a cloud-based expense management software.   Click to download the infographic.

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The guide to digital expense management

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Time for change Managing employee expenses should be easy. It’s simply a way to reimburse employees for any business costs they cover from their own pockets. But for most companies, the day-to-day reality of expense management is far from simple. It has been allowed to grow into a notoriously difficult area of company finances to…

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Guide to HMRC expenses compliance: FAQs

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from our UK office Webexpenses has a proud track record of helping businesses to take effective control of employee expenses. From our experience, the one area finance teams tend to fear most is HMRC compliance. We’ve compiled some of the most common queries about tax compliance to help you safely navigate the complexities of HMRC…

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Mobile working

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Is the fear of change holding back UK businesses? Webexpenses’ independent survey, conducted in 2013,  shows that despite accepting the many benefits, employers still have a negative view towards mobile working. Are these attitudes to blame for UK companies missing out on the huge advantages offered by cloud-based working? Click here for a visual look at some of…

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Guide to HMRC expense compliance: Maximising efficiency

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from our UK office Ensuring HMRC compliance is a two-way process. You need to ensure that all your tax responsibilities are being met but also that you’re able to reclaim any legitimate HMRC reimbursements. This requires getting to grips with VAT. But the complexity of VAT legislation means that many companies are failing to properly…

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Why honest employees commit expense fraud and how to stop it

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from our UK office A guide to understanding and tackling workplace dishonesty Webexpenses wanted to find out more about the attitudes of UK employees towards expenses and workplace honesty. Almost three-quarters of UK employees surveyed admit to carrying out dishonest acts at work – but only 23% believe they are dishonest. It’s one of the…

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Could politeness be harming your business

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Managing expenses seem easy when it’s printed on a policy document. But the challenge with expense management isn’t creating a great policy – it’s making that policy work in the real world. In a complex business landscape – a shifting interplay of people, power, structures, and status. It’s in this mix that finance professionals are faced…

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