Automate expenses. Enforce policies. Control costs.

Automated Expense Management Software

Webexpenses’ all-in-one expense management system helps finance teams automate expense reporting and approval, gain real-time visibility into employee spend, and maintain full control and compliance across your business.

Trusted by 2,000+ businesses

Safe and Secure

We’re exceeding security standards and controls set out in ISO27001 and PCI DSS

Trusted by Users

Our app delivers a seamless and trusted experience for iOS users, backed by high ratings

Top-Rated

Android users rely on our top-rated app for smooth, secure, and reliable performance

Award-Winning

Customers rate us as a leading platform for ease, service, and value

Is your expense process limiting your growth?

Inefficient expense processes waste time, cost money, and overwhelm finance teams — every day.

Automate your expenses

Enhance the way your business manages expenses. Webexpenses automates every stage of the process, from receipt capture and claim submission to approval workflows and reimbursement.

With intuitive features and mobile capabilities, employees adopt it quickly, reducing errors and admin time while providing full visibility and control to finance teams.

Enforce your policies

Ensure compliance across your organisation. Webexpenses enables you to embed and enforce your company’s expense policies at every step. The platform automatically flags policy breaches, monitors employee spend and maintains an auditable trail—giving finance teams the oversight needed to reduce fraud and encourage responsible spending behaviour.

Control your costs

Drive measurable savings across your organisation. Webexpenses helps you take control with intelligent tools for managing corporate cards, reclaiming VAT, reducing mileage overspend, and improving efficiency. By cutting down on manual processes and errors, it delivers a fast return on investment and supports better financial decision-making.

Direct integrations for expense management

With integrated expense management, the process of claiming expenses is streamlined from the initial claim through to reporting. This integration can minimise errors, increase productivity, and lower costs.

Smart Expense Management Software Features

From capturing receipts to approving claims and enforcing spending policies, everything is managed in one place. Our software gives businesses a simple way to track spending, stay in control, and cut down on admin, saving time for both employees and finance teams.

Available via app and desktop, Webexpenses’ easy-to-use, all-in-one expense management system includes:

Complete spend management solutions for your business

Expense Management

Build claims in seconds with a snap of a receipt and use drag-and-drop reporting to allow your financial teams to manage expenses, whether on our app or on desktop.

Invoice Processing

Remove manual data entry and streamline your process with invoice automation, allowing you to remotely manage your POs and invoices and accelerate approvals.

Expense Cards

With our easy-to-use, free expense cards, take control of spending at the point of transaction. Transform your role into a finance professional, not just an administrator.

Payments

Manage your business payments, reconciliations, reimbursements, and expenses simply, quickly, and easily, accelerating administrative tasks and making for overall happier employees.

Estimated increase in VAT
reclaimed per company

0 %

Estimated savings for
100-employee company pa

£ 0 k

“Webexpenses offers a user-friendly product that simplifies the process of expenses and credit card claims for our employees, as well as boosting both compliance and VAT reclaims for the business.”

Mountain WarehouseRichard Allen, Financial Controller

“The Museum of London selected Webexpenses’ end-to-end service on the basis it would deliver cost efficiencies, offer greater control and detailed reporting. We are now able to pull off detailed management information quickly, giving the business greater control of its expense spend.”

Museum of LondonPaul Saville, Head of Finance

“I cannot stress how much better Webexpenses has been than our old paper based system. The management information now available to us is substantial, everything is there! And from a staff perspective, it has made things much quicker and easier.”

Adecco GroupMichele Whitehead, Head of Payroll

“The onboarding process was seamless, with the team providing support every step of the way. The biggest improvement has been the significant amount of time we’ve saved – we’ve eliminated hours of manual work.”

Lorna JaneGinny Xie, Group Finance Manager

Adecco GroupMichele Whitehead, Head of Payroll

Lorna JaneGinny Xie, Group Finance Manager

“Managing paper receipts is always a problem for any business. By bringing Webexpenses on board we now have no need for the physical storage of receipts in wallets, etc. This means no lost receipts and a better experience for our end users.”

City Beach

“Our engineers can now log in remotely from anywhere to submit their claims for approval. Using the integration software from Webexpenses, we have built a system that allows our Accounts Payable team to import all claims directly into our MYOB software, eliminating the need for manual entry.”

gamma

“Automate your manual financial processes by implementing the right system, such as Webexpenses. In the long run, you'll achieve significant cost savings, greater efficiency, and more reliable financial information.”

Residentia Group