Expense management software

Software to simplify your business spend

Expense software for easy, accurate expense claims and reporting

Webexpenses' online expense management software automates how you manage business expenses. Submitting, approving, and reporting expenses is simplified through our intuitive digital platform. Our multi-level workflow is configured to meet your needs, providing automatic compliance and custom reporting to ensure control and visibility.

Payback on our expense solution typically occurs within three months. Error reduction and automated reports, combined with improved efficiencies, means that Webexpenses, essentially, pays you to streamline your expenses.

What are business expenses?

Expenses are any business-related purchases. For example, travel, entertainment, and everyday petty cash. Expense management is the process in place to control this spend, from purchase and repayment to reporting and taxes. This includes both employees making purchases and administrators overseeing company spend.

What is expense management software?

Traditionally, businesses relied on paper forms and spreadsheets to manually claim, report, and track expenses. Today, many companies are moving to a digital solution, via expense management software, to manage their company spend. 

Webexpenses' expense management software transforms how employees submit claims and admins manage company expenditures and reimbursements through a user-friendly desktop and mobile app. Using the software is easy: Users can submit claims in seconds with digital receipts auto-built by the OCR receipt scanner. Then, admins can easily approve, track, and report expenses at the touch of a button.

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Integrated and secure

Our cloud-based expense software integrates with over 50 accounting systems for seamless control of company budget and expenditure. Your sensitive information is encrypted and protected to the highest security standards via Amazon Web Services. Meaning your data is safe, yet accessible from almost anywhere.

Mobile expenses

Users and admins can manage expenses on-the-go with our expense app. Google Vision-powered OCR technology means users can snap a picture of their receipt and the app auto-builds the claim in seconds. No more missing receipts or lost claims! Admins can review, approve, reject, and track expense reports via desktop or mobile. Any changes automatically sync across all devices.

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Mileage tracking

Driving expenses have never been easier to reimburse. Our expense software provides simple mileage tracking for users and automatic verification and policy flags for admins. Accurate point-to-point mileage is provided for easy claims and reimbursements using Microsoft API.

Active policy enforcement

We build your specific company expense policy into the Expense Management software. Compliance for users is easy with policies defined at the point of entry. Out-of-policy claims are eliminated through active policy enforcement and automatic alerts. 

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Corporate card matching

Intelligent Receipt Matching is our cutting-edge technology that automatically pairs receipts to their correct card purchases. This feature eases user and admin workflow to provide quick and accurate expense reports for corporate credit card management.

Petty cash management

Small, everyday expenses are simplified for both users and admins with a user-friendly petty cash manager. Our automated process for claiming and managing petty cash in real-time eliminates the need for paper receipts. Admins can gain visibility and control of an office float with integrated pre-approvals to avoid overspend.

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Benefits of Expense Management software

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3 hours saved per claim

Free up time with a digital approach to expenses, which saves hours per claim, from reports to reimbursement.

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43% reduction in errors

Automatic controls and policy enforcement means no more duplications, expense fraud, or manual entry.

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400% ROI

Fair pricing, eliminating ERP rekeying, increasing visibility, and automating T&E means our software pays for itself.

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24-hour in-house support

Call, chat, email, or hub, support from our team is included to ensure smooth transition and satisfaction.

 

Why Webexpenses?

Proven platform.

Market leaders, we've processed over a billion in expenses claims across 70 countries - and with 99% client retention.

 

Custom & scalable.

A solution configured to your specific requirements, it works seamlessly with your processes and evolves with your business needs.

Per-user pricing.

 Only pay for active users each month. Once active, users can take advantage of unlimited submissions at no additional cost.

In-house support.

100% of support is from our UK, US, and Australia teams. Available 24 hours, accents may change but superior service remains.

Agile updates.

Client feedback is incorporated into the Agile development of 100+ expense software updates per year, keeping pace with business.

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of quality service
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client retention
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users worldwide

Average review 4.6/5 stars Untitled-11 Untitled-11 Untitled-11 Untitled-11 Untitled-11