An invoice lands in your queue: no PO, no budget code, no prior approval. Someone, somewhere in the company, seemingly, made a handshake deal. The supplier delivered. And now it’s your problem. That’s shadow spend in AP. And unlike the version that shows up in expense claims, this one arrives already spent, already owed – and already awkward. It’s not a small or occasional […]
Big news: we’re introducing cashback on our Corporate Cards. And we’re doing it differently from everyone else in the UK market. While most providers cap your earnings or attach qualifying conditions, we’re launching up to 0.75% (depending on your pricing tier) unlimited cashback on every transaction made with your Webexpenses Card. No thresholds, no category restrictions, no caps tied to your subscription tier. Now, if you’re an accountant or finance professional, your immediate reaction is probably healthy scepticism. […]
Picture the scene: A finance function that runs cleanly, month on month. The close lands on time. The forecasts resemble what eventually unfurls in reality. The board pack is on point. For most CFOs, that version exists mostly in theory. What gets in the way is rarely one big thing. It’s the slow accumulation of small ones – ‘a thousand cuts,’ as the cliché […]
Finance close is meant to be a smooth, predictable process. ‘Meant to be’. But the gap between ‘meant’ and ‘is’ is often a yawning chasm. Every month, you steel yourself. This time we’re going to nail it – and then, the usual happens: unexpected transactions crop up, departments overspend their budgets, and you’re left scrambling to reconcile everything before the deadline. This is […]
Once you cross 50 employees, your expense process (which worked fine with 20 people) will inevitably begin to creak. Submissions pile up, approvals get delayed, and you’re starting to suspect not every receipt is legitimate. Between 50 and 250 headcount, you hit a dangerous inflection point. You’re too big to manually check everything, too small to have dedicated fraud resources or a full compliance […]
It’s not a new insight to say things are moving fast these days. And the pace is only increasing. To keep up, you need to eliminate all the things that create drag in your organisation. Expense management is a classic example of a process that slows you down while also being relatively easy to automate with an expense management software. OK, great: So we’re en route to an answer: expense […]
G2’s winter badges are in, and we’ve secured 29 of them. Awards are nice, but here’s what actually matters: these results come from verified customer reviews showing the product works for mid-size and enterprise businesses globally. Our Winter 2025 G2 results The winter 2025 G2 report recognised our platform across multiple categories, with particularly strong performance in the UK and European markets where we focus: […]
Excel is brilliant. Let’s be clear about that from the start. It’s been the backbone of finance teams for decades, and for good reason. It’s flexible, familiar, and when you’re starting out or running a lean operation, it absolutely does the job. No one’s going to argue with that. But here’s the thing: Excel-based expense management has limits. And if you’re reading this, there’s a good chance you’ve already bumped into a few of them. […]
When setting up expense management for your business, the easiest option is often the one that’s already built into your existing software. Most accounting systems, ERP platforms, and HR tools come with an expense management bolt-on as standard. It’s there. It’s included. And if you’re already using Xero, Sage, NetSuite, or Hibob, it feels like […]
Finance automation – from expense management and AP processing to financial close and reporting – is all about freeing finance teams from grunt work. Which sounds great. But here’s the problem: Too many implementations fail to deliver. Well, why? There’s no one, clear cut answer. But, in large part, these failures stem from businesses automating […]
If you’re looking for expense management software, you’re spoilt for choice. The marketplace is brimming with competitors, most with distinct strengths and target markets. This makes comparison straightforward when the differences are clear-cut (like us versus SAP Concur). But sometimes the comparison is trickier when two options seem more alike than different. That’s the case […]
If your employees drive for work or you run a fleet, you’re likely paying out mileage expenses regularly. Many UK businesses miss out on legitimate VAT claims simply because the rules around how to reclaim VAT on mileage aren’t straightforward. In this guide, we’ll break down everything you need to know about reclaiming VAT on […]
The G2 autumn badges are in, and we’ve achieved our strongest set of results since winter 2024. Webexpenses has secured 31 badges in the fall 2025 report, surpassing our summer total of 27 and claiming the top position in UK mid-market expense management. The results position us as an industry leader in both expense and […]
For the fourth consecutive year, Webexpenses has achieved carbon-neutral certification for 2025. But here’s the thing about sustainability credentials: They’re only meaningful if they drive real change beyond your own organisation. By now, we’ve all had our fill of greenwashing. That’s exactly what we’ve built our Carbon Footprint Tracking feature to do: Help you understand, […]
If you’re using Microsoft Dynamics 365 Business Central, choosing the right expense management tool can make all the difference to your finance team’s productivity and accuracy. Speaking honestly, you’ve got two choices in this space: Webexpenses (that’s us!) and Continia. While there are only two main players in this space, both are good solutions. Naturally, […]
What is an Expense Card and how does it work? Put simply, an Expense Card is a prepaid or virtual card your business gives to employees so they can cover approved expenses – like travel, meals, subscriptions or per diems – without using their own money. Traditional out of pocket methods still have their place […]
Webexpenses is delighted to announce further successes and recognition from the G2 Spring Report. Following on from earning 26 badges in the G2 Fall Report, Webexpenses has been awarded 25 badges in the G2 Spring Report. The team at Webexpenses is delighted with this, the G2 Spring Report being particularly meaningful since the badges are […]
Managing employee spend for 19,000 workers across 82 bases was no small task for Ryanair Holdings. The airline group had long relied on a manual, paper-based system that required employees to fill out forms and mail in receipts. This process caused delays in reimbursement and created frustration for both employees and the finance team tasked […]
Employers in Ireland should remain informed about impending new legislation which is set to be enforced. This will impact expense management reporting. What are the new reporting requirements? On Monday 1 January 2024, the Finance Act 2022 new policy (Section 897C) will be rolled out across the country. This will require employers to report details […]
Webexpenses awarded multiple badges from customers on G2 At Webexpenses, we take great pride in delivering exceptional software solutions for expense management and accounts payable. Our dedication to customer satisfaction has been recognised through numerous accolades and awards based on our customers’ and admins’ reviews on both G2 and TrustRadius. With over 1000 reviews from […]
Many businesses rely on automated expense management software for employee expense claims. Automated software typically removes all manual processes; helping to save time and costs. However, some businesses still face challenges and are not seeing a return on investment as predicted. At what point should you start thinking about switching to a different provider? Based […]
Since 2009, remote working has risen by 159%, and now, within the current climate, 84% of remote workers prefer working from home. This means the demand and importance of having automated business processes are essential if businesses want to succeed in and out of the office. Using suitable technology, businesses can automate repetitive tasks, make […]
Next up in our ‘Meet the Team’ series is Michaela. Michaela has worked at Webexpenses in our UK office for just over 6 years and heads up the Support Team. You may have watched Michaela’s support videos, spoken on the phone, or attended one of Michaela’s training sessions/webinars. Since joining Webexpenses, she has recorded around […]
88% of businesses are investing or planning to switch to automation in the future. But why? Nearly three-quarters of business leaders recognise that employees save up to half the time previously spent on manual tasks due to digital automation. For example, our data shows that Webexpenses’ expense management system saves users an average of 3 […]
Norms are shifting and the management of finance takes has on a new direction The altered future of business has started to take its new shape; traditional methods that have been used to control business finances must follow suit. Methods that were once based upon finance teams being office-based have now shifted to all-digital processes […]
A simple and flexible way to accurately track road travel is delivered by Webexpenses’ latest release. The new interactive is an enhancement to the mileage tracking feature. This means that exact routes, including any kind of journey diversions or detours, can be easily and accurately tracked within individual mileage claims. How does interactive mileage tracking […]
Webexpenses is helping to save time and money for one of the world’s most trusted brands. German-based appliance manufacturer, Miele, recently streamlined its management of employee expenses with a switch over to Webexpenses’ cloud-based solution. It’s a change which has helped to transform the way the company manages and monitors the employee expenses of more […]
Award-winning expense management provider Webexpenses now fully integrates with CIPHR’s people management software, providing benefits for HR and finance teams, as well as employees. The new partnership brings the following benefits: Instant access The integration means that Webexpenses accounts for any new starters are automatically set up as soon as they have been added to […]
Expense management software helps to transform business For many businesses, the effective management of employee expenses has been an unattainable goal. Finance teams have struggled to cope with the monthly flood of paperwork, instead making allowances for a certain level of losses to error and fraud. It helps to explain how something so seemingly benign […]
from our UK office It doesn’t matter how fast a Formula 1 car can be driven if it takes 20 minutes for the pit crew to change its tyres. The same is true for business services – the real test of a software system is how well it handles any changes or fixes. It’s the […]
