Scottish Swimming

scottish-swimming-header

Locations:

Applications:

Industries:

Scottish Swimming, the UK's national body for the sport, felt it was time to migrate their manual expenses operations towards a diverse and fully integrated cloud-based solution.

What were the typical challenges Scottish Swimming used to face when managing expenses?

Scottish Swimming had a very manual process to follow for both personal and credit card expenses. Staff had to keep all their receipts and attach them to every claim, which they entered into a spreadsheet. Then, the claims had to go to their manager and await approval, it would then be passed to finance for processing. Finance had to enter in the details from every claim onto Sage, including both personal and credit card claims. The whole process was very labour intensive and long-winded. Finding and matching receipts to credit card transactions was a tortuous task for staff and not something they looked forward to every month.

What was important to Scottish Swimming when looking for an expenses management provider?

Scottish Swimming looked for a system based in the UK with telephone support as it was important that we had support to set up the system as we had a very different structure to any normal business. We were also looking for a company that could help when we migrated from a desktop based accounts system to a cloud-based system. The use of an expenses app for staff that are on the road for a large proportion of their job was also a key requirement.

Why was Webexpenses chosen as your new expense provider?

We spoke to Webexpenses to discuss the system and watched a demo where they took us through all the key features and benefits. We liaised with Munster Rugby, a current client of their system before we made a final decision. After considering all of these points we decided that Webexpenses was the right provider for Scottish Swimming.

Which key features within Webexpenses are important to you?

The expenses app, credit card upload and upload of transactions to a cloud-based accounts system. We’ve had a positive response from staff so far regarding its ease of use. It looks like it will make a huge difference to the finance team too.

Browse Other Case Studies

All
  • All
  • Area | Americas
  • Area | APAC
  • Area | EMEA
  • Area | Global
  • Consulting & Services
  • Consumer Goods & Entertainment
  • Education
  • Finance & Insurance
  • Food & Hospitality
  • Manufacturing & Equipment
  • Medical & Bioscience
  • Natural Resources & Environment
  • Non-Profit
  • Retail
  • Supply Chain & Logistics
  • Technology & Software
  • Video

Otsuka Pharmaceuticals

Peter Blott, finance manager at Otsuka, knew the existing way of handling expenses would not cope as additional products were...

Read More

Munster Rugby

Founded in 1879, Munster Rugby is one of the most successful and best supported rugby clubs in the world with...

Read More

Miele

Miele was behind the curve with adopting new systems, this was also the case for our handling of expenses. There...

Read More

Coleg Cambria

Read More

GapConsulting

As the company’s consultants spend a large part of their time working at customer sites, the expenses process was previously...

Read More

Procure4

Procure4 is a team of supply chain management specialists working across Europe, USA and UAE to deliver cost base reduction...

Read More

Probrand

IT service provider and value added reseller Probrand has built its reputation on a track record of helping businesses to...

Read More

CIPP

The Chartered Institute of Payroll Professionals (CIPP) was established as an official industry body in 1985 when the Institute of...

Read More

Adecco Group

The Adecco Group is the world’s leading provider of HR solutions.

Read More

Pongo Power

Pongo Power, INC. is a Brooklyn based physical fitness company that provides physical education about anatomy, physiology, and sports science...

Read More

Mountain Warehouse

Webexpenses explores the main expense-related issues the business was having prior to using Webexpenses for their expense management solution, with...

Read More

Admiral Insurance

Admiral Insurance are a worldwide organisation, they have branches in Europe, Canada and the USA.

Read More

Konica Minolta Marketing Services

Read More

Gamma Solutions

Read More

White Stuff

Sociable and ethical clothing retailer, White Stuff has stores all over the UK and Europe.

Read More

Pets at Home

Pets at Home is the UK’s leading pet care specialist, providing pet owners with everything they need.

Read More

Tom James

Read More

Swiss Post

In line with its desire to be a highly sustainable company, Swiss Post Solutions Ltd. in the UK made the...

Read More

Merz Pharma UK Ltd

With an expanding product range supported by active research and development, Merz Pharma UK Ltd. has a passion for pushing...

Read More

Woolmark

Woolmark was founded in Australia in 1937, and has since grown to become a truly global organisation.

Read More

Arrow Business Communications

Arrow Business Communications have offices across the UK, Managing expenses efficiently is important to them with many approving managers working...

Read More

Healthcare at Home

Healthcare at Home is the UK’s largest provider of home healthcare services with around 1,500 employees and caring for more...

Read More

TransMedia Dynamics

Media asset management company TransMedia Dynamics are a worldwide organisation, they have offices in the UK, US, Australia and Malaysia.

Read More

Underground Coffee Roasters

New Zealand based coffee company, Underground Coffee Roasters provide cafés, shops and barista training – they have a passion for...

Read More

Henry Schein

The UK based arm of Henry Schein is split into four divisions and approximately 400 employees make expense claims on...

Read More

Alzheimer’s Research UK

Prior to using Webexpenses, Alzheimer’s Research UK were using a highly manual process that wasn’t able to keep up with...

Read More

Inspirations Paint

The paint supply specialist introduced Webexpenses in 2017 and immediately saw improvements in the managing of their expenses.

Read More

Allpress Espresso

Allpress Espresso is a coffee roaster and ‘espresso specialist’ business founded by Michael Allpress in New Zealand during the year...

Read More

Global Action Plan

Global Action Plan is the UK’s leading environmental change charity and, since 1993, has helped businesses, schools and communities reduce...

Read More

IOP Publishing

Read More