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Mileage tracking and verification

Eliminate errors with Webexpenses’ simple, cost-effective mileage calculation

Webexpenses App: Mileage Calculation feature

What is a mileage expense?

Mileage expenses are the costs incurred when using a vehicle for a specific business purpose. The employee reimbursement of these mileage costs is based on company policy or standard mileage rates. Expenses for mileage are the most commonly claimed form of business expenses.

For many companies, mileage expenses are the second-largest controllable cost after salaries. A global survey found that 47% of employees admit to submitting exaggerated or false mileage claims.

Submit mileage expenses in the Webexpenses app

The Webexpenses mobile app removes any reliance on business travel mileage estimates. It provides a simple, accurate, and reliable way of managing and submitting mileage as a business expense.

The interactive map feature enables users to plot their journey for an accurate mileage claim. Users can calculate mileage by using waypoints, or the drag-and-drop feature allows claimants to include an alternative route if, for example, there’s a road closure.


Point-to-point mileage calculation


Eliminate travel overspend


Configure to your company policy

Reduce overspend with the Webexpenses app

Exaggerated and falsified mileage claims have become an endemic problem and are the most common form of employee expense fraud.

By using Webexpenses mileage calculation feature, the distance travelled is accurate and managed by the approver. Approvers are alerted if the calculated mileage has been amended by the claimant - offering full transparency to the alternative route.

With the Webexpenses app, businesses can avoid overspending on mileage claims and save on time spent approving the correct mileage submitted after the business trip. Watch our short platform refresher on mileage to see how easy it is to get started.

How the Webexpenses mileage calculation works

  • Set your from and to locations by using an interactive map to track mileage
  • In just a few clicks, offset-mileage can easily be switched on by a company administrator
  • Claimants will see their offset mileage distance when creating and submitting their claim for mileage reimbursement
  • Your companies expense policy can be added to the system to prevent inaccuracies

Download the Webexpenses app from your mobile app store on iOS or Android to start building your business mileage expense claim as soon as your trip starts.