Webexpenses vs Continia: Business Central Comparison

By Evie Parker | 12th August 2025

If you're using Microsoft Dynamics 365 Business Central, choosing the right expense management tool can make all the difference to your finance team’s productivity and accuracy. Speaking honestly, you’ve got two choices in this space: Webexpenses (that’s us!) and Continia.

While there are only two main players in this space, both are good solutions. Naturally, we’d say we’re the better choice – but Continia has its strengths, too. And while both us and Continia integrate with Business Central, there are some key differences in flexibility, usability and cost you should know about.

This guide offers a straightforward comparison to help you make an informed choice.

A deeper integration with Microsoft Business Central

Both Continia and Webexpenses connect directly with Business Central. But how we do it is different.

Continia functions as an embedded extension inside Business Central. This is convenient, especially for users who work in the ERP regularly. The downside, however, is that this setup can be restrictive, particularly for employees who only use the platform for expense claims.

It also relies on the interface and user permissions inside the ERP system, which can be cumbersome or overcomplicated for many day-to-day users.

Webexpenses integrates with Business Central using a direct, middleware-free connection. This ensures your financial data is synced without delays or manual uploads – and gives you more flexibility in how you manage expenses. You can allow employees and managers to submit and approve claims via mobile or desktop without needing access to Business Central itself.

It’s a cleaner, more scalable solution (especially if your team works across multiple entities or currencies). You can learn more about our integration here.

Transparency around pricing

One of the main differences between us and Continia is how pricing is structured. We offer an inclusive pricing model where all features on our expenses module (including our expense cards) are available for a flat rate – you're not locked out of any functionality based on price.

Our pricing scales with usage, not feature restrictions. There are no hidden costs, and you can select from a range of add-ons tailored to your workflow. Everything is openly listed on our pricing page, and you can estimate savings using our ROI calculator.

Continia uses a tiered pricing approach where accessing more features requires moving to higher-priced tiers. They also provide a pricing calculator on their website, which gives a general overview of licence costs.

Final pricing, however, often depends on your Dynamics partner's implementation services or bundle agreements, which are typically charged at daily rates. This means the total cost of ownership can vary significantly depending on the complexity of your setup and ongoing support needs.

Feature comparison at a glance

Here’s a simple breakdown of how Webexpenses and Continia compare across some of the most important benefits and features:

Feature	Webexpenses	Continia
Transparent, fixed implementation cost	✔️ Single fixed fee, delivered in-house by Webexpenses experts	𝐗 Charged at daily rates, relies on partners
Flexible, low-effort partner model	✔️ Supports referral and reseller models; Webexpenses manages implementation, support, and customer care	𝐗 Partners handle selling, implementation, support, client management
All-inclusive, user-based pricing	✔️ Active-user pricing includes all features; no complex tiers (see pricing)	𝐗 Tiered pricing; additional Business Central licences required
Integrated expense cards	✔️ Yes (view feature)	𝐗 No
Independence from Business Central	✔️ Standalone platform; no dependency on BC licences; clients retain platform if moving away from BC	𝐗 Embedded in Business Central; limits freedom and adds licensing complexity
UK-based, locally accessible support	✔️ UK-headquartered; direct, responsive support and onsite meetings	𝐗 Limited local presence; support depends on reseller availability
Real-time sync with Business Central	✔️ Yes	✔️ Yes
Mobile app with GPS and OCR	✔️ Yes	✔️ Yes
Offline submission	✔️ Yes	✔️ Yes
Proactive marketing collaboration	✔️ Joint marketing initiatives welcomed: webinars, events, co-branded campaigns	𝐗 Limited collaboration opportunities

Keeping policies tight and compliance simple

With Webexpenses, your finance team can set up policy rules that catch errors or overclaims in real time. Whether it’s duplicate entries, out-of-policy spend, or missing receipts, you’ll be notified instantly – long before the approval stage.

This helps prevent budget overspend and keeps your audit trail clean.

Continia does include approval flows, but these are often limited by how permissions are handled inside Business Central. That means some checks happen late in the process or require manual intervention.

If policy compliance is a priority, Webexpenses gives you more control with less admin.

Support, training and long-term success

Getting the most out of any software comes down to how well it’s supported.

We offer full onboarding, with a UK-based support team ready to help in addition to a wealth of digital support via our Customer Hub. You’ll also have access to eLearning, documentation and to our UK-based account management team.

Because Continia is sold through partners, support levels can vary widely. Some resellers offer strong post-sale help, but others may leave you to self-serve or rely on internal IT. That’s not always ideal if you're rolling out the tool to non-technical staff or across multiple regions.

Recognised by real users

We’re proud to be ranked the #1 expense management solution for enterprise in the UK in the G2 Summer 2025 report (and top three for expense management platforms overall). This recognition is based on verified user reviews and reflects our commitment to making expenses easier for everyone, from submitters to CFOs.

Going further with Webexpenses Expense Cards

We’ve just launched our very own Expense Cards that integrate directly with our platform.

This feature is free to Webexpenses users (and it’s something that Continia doesn’t offer). With our Expense Cards, you can:

Assign cards to specific employees or teams.
Set daily, weekly or category-level spending limits.
Get instant notifications and automatic transaction matching.
Reduce manual reconciliation and eliminate paper receipts.

It’s all designed to cut waste, speed up month-end and keep spend under control and empower employees since they will no longer be spending out-of-pocket. If you're curious, we’ve written a short guide on how expense cards work and how they can help you reclaim hours of lost finance time.

Try Webexpenses for yourself

If you're weighing up Webexpenses vs Continia, both options have their strengths. But if you're looking for transparent pricing, UK-based support, and not tied into the Microsoft ecosystem, Webexpenses is a fantastic alternative.

We’re already helping thousands of teams simplify expense management with real-time integration, flexible tools, and fast onboarding.

Want to see how it works? Book a personalised demo or use our ROI calculator to see what kind of savings you could unlock.