If you’re looking for expense management software, you’re spoilt for choice. The marketplace is brimming with competitors, most with distinct strengths and target markets. This makes comparison straightforward when the differences are clear-cut (like us versus SAP Concur).
But sometimes the comparison is trickier when two options seem more alike than different. That’s the case with us and ExpenseIn. At first glance, it might seem like comparing apples to apples – but there are important nuances to consider.
We should acknowledge our bias upfront. We think Webexpenses is better (obviously). That said, we’re honest about who our product serves best, and we’re not here to unfairly criticise ExpenseIn, which enjoys strong user reviews and serves its customers well.
That said, let’s get comparing.
Experience matters: A quarter-century in expense management
Before diving into feature comparisons, it’s worth considering the foundations each platform is built on.
Webexpenses has been in the expense management business for 25 years. That’s a quarter of a century dedicated exclusively to solving expense and spend management challenges. This longevity means we’ve seen every iteration of expense management and we’ve built deep expertise in what finance teams actually need.
ExpenseIn is a newer entrant to the market and was recently acquired by AccountsIQ, an accounting software provider. This means expense management is now one part of a broader product suite rather than the sole focus.
Our business model centres entirely on expense management. Every development sprint, every feature release, and every customer conversation is about making expense management better. It’s all we do, and we’ve been doing it for 25 years.
The key differences at a glance
| Feature | Webexpenses | ExpenseIn |
| Market presence | 25 years in expense management | Newer entrant, recently acquired by AccountsIQ |
| Pricing model | Transparent pricing on website (from £5 – £8 per active user/month) | Contact for pricing – tiered model not published (starts around £5.80 per user/month) |
| Expense cards | Adyen-powered cards with Apple and Google Pay support | Stripe-powered cards, no mobile wallet support |
| Implementation | Dedicated onboarding specialists | Dedicated implementation service |
| Security standards | ISO27001:2022 and PCI DSS 4.0.1 certified platform | Cyber Essentials Plus, ISO27001 via AWS, claims PCI DSS certification. |
| Support | 24/7 digital support, as well as phone, chat, and email | UK business hours only |
| Integration depth | 55+ tailored pathways connecting with various systems and financial tools | Limited integrations with open API for custom builds |
| Contract terms | Flexible terms with enterprise options | Monthly rolling (Business) or annual (Enterprise) |
Pricing transparency: Know exactly what you’ll pay
We don’t want to waste your time with lengthy sales processes. That’s why we publish our pricing on our website. Larger enterprises need bespoke quotes for natural reasons, but for most businesses you get what it says on the tin.
Our active user model starts from £5 – £8 per user per month. You only pay for employees who actually submit expenses each month, making budgeting straightforward and predictable.
ExpenseIn doesn’t publish their pricing on their website – you’ll need to contact sales to understand costs. Through our research, we’ve found their pricing typically starts around £5.80 per user per month (including a 20% charity discount), with tiered pricing that adjusts based on user volumes. Their Enterprise plan, which includes features like single sign-on, requires custom pricing.
So yes, that means ExpenseIn is cheaper than Webexpenses. But is ‘cheaper’ the sole metric for you? If so, then fair enough. But for not much more than ExpenseIn, you’ll get a service and platform that is – in our humble opinion – better.
So instead of asking why not choose the cheapest expense management platform, we’d ask why not choose the best?
The other aspect here is about transparency. We’re open about our prices. Which means you can calculate ROI immediately and get budget approval faster. No sales calls required just to understand what you’ll pay, no hidden pricing tiers to discover later – just clear pricing on our website that scales with your actual usage.
Integrated expense cards and payment technology
Both platforms offer expense cards, but there are some key differences in functionality and underlying technology.
Our cards run on the Mastercard network through Adyen and are compatible with digital wallets like Apple Pay, allowing for secure, contactless payments both in-store and online. This provides a comprehensive solution for all types of business spending.
ExpenseIn’s card solution is powered by Stripe. While it offers virtual cards, these can’t be saved in mobile wallets like Apple Pay or Google Pay. This limits their usefulness primarily to online purchases.
Security standards: Different approaches, strong protection
Both us and ExpenseIn take security seriously, but with different approaches.
Webexpenses maintains direct ISO27001:2022 and PCI DSS 4.0.1 certification across our entire platform, providing end-to-end security controls that we manage and monitor internally. Our accreditations are externally audited, too (so it’s not an internal check box exercise). This gives you direct accountability and comprehensive security governance.
ExpenseIn holds Cyber Essentials Plus certification directly, while depending on AWS infrastructure for ISO27001 compliance and payment partners (Stripe) for PCI DSS compliance. Their approach uses proven third-party security providers to deliver robust protection.
The key difference lies in security ownership and control. Webexpenses provides direct platform certification for both ISO27001 and PCI DSS, while ExpenseIn combines their own Cyber Essentials Plus certification with inherited compliance from trusted infrastructure and payment providers.
Both approaches deliver strong security, but direct certification often provides clearer audit trails and compliance documentation for larger organisations.
Implementation and support
Both platforms offer dedicated implementation support. Our in-house onboarding experts work with you one-on-one to set up the platform and integrate it with your existing financial tools.
Where we differ significantly is in ongoing support. Webexpenses provides 24/7 digital support for all users globally, which is particularly beneficial for businesses with international teams or those operating across different time zones.
ExpenseIn provides UK-based support during standard business hours, which works well for UK-focused businesses but may have limitations for global operations.
Integrations and scalability
We offer 55+ tailored pathways to connect with various systems and financial tools, reflecting years of building deep partnerships. This ensures your expense data moves easily into your existing financial processes, optimising the data flow for you.”
ExpenseIn integrates with common accounting packages and offers an open API for custom integrations. This approach provides flexibility for businesses with specific integration needs, though it may require more technical resources.
Both platforms can operate at scale. We support over 2,000 finance teams across 70+ countries, with a focus on businesses between 50-400 employees. ExpenseIn also has a proven track record, with customers in over 40 countries processing over a million expenses monthly.
Key features that matter
While both platforms cover the expense management basics, there are some standout features worth noting:
OCR and receipt processing: Both platforms use advanced OCR technology for automatic data extraction. Our Google Vision-powered system handles multiple receipt formats and languages effectively.
Mileage tracking: Webexpenses provides comprehensive mileage tracking with odometer verification, support for the latest HMRC advisory EV rates (including home vs. public charging distinctions adhering to the latest HMRC EV guidance changed in September 2025), journey segmentation for accurate claims, and streamlined VAT reclaim on mileage expenses. ExpenseIn offers mileage tracking with its own verification approach.
Policy enforcement: We build your specific company policies directly into the Webexpenses platform with active enforcement at the point of entry. Out-of-policy claims are flagged before they reach approvers, reducing admin burden.
Reporting and analytics: Our real-time dashboard provides spend analysis, top vendor tracking, and policy compliance metrics (and customisable reports available directly in our web application). ExpenseIn offers solid reporting capabilities, though with a different focus on customisation through their API.
Which platform is right for you?
The choice between Webexpenses and ExpenseIn comes down to which platform best fits your business’s specific needs and priorities.
Choose Webexpenses if you value:
- Transparent, upfront pricing.
- Comprehensive card solution with mobile wallet support + physical and virtual cards.
- UK-based customer support with global coverage.
- Direct security certifications.
- Extensive integration ecosystem.
Choose ExpenseIn if you value:
- A smaller, more boutique provider.
- Custom integration flexibility via open API.
- Virtual-only card solution.
Webexpenses vs ExpenseIn: The bottom line
While both platforms offer competent expense management, we believe Webexpenses provides a more complete spend management transformation (well, of course we do!).
We’ve spent 25-years focusing and innovating in expense management. Every innovation and development priority remains laser-focused on this domain.
So the choice here isn’t just between two expense tools. It’s also a choice between a provider with a quarter-century of focused expertise and one navigating the uncertainties that often accompany corporate acquisitions.
Ready to see the difference? Contact our team for a personalised demonstration and discover how Webexpenses can deliver immediate ROI for your business.
