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One integrated solution
for any company, of any size
About our software
Our powerful feature set is designed to help companies fully manage employee expenses in one integrated solution for greater efficiency. At webexpenses, we view the development of our software as a collaborative process, working closely with our clients and users to make sure they have the tools required for effective expense management. On average we release around 100 updates each year, with new features added and existing ones improved. Our expertise and track-record of innovation means you can be confident that you’re getting the best solution.
Software that works for everyone
It has never been easier to build and submit expense claims across any device with our system – desktop, laptop, tablet or mobile.It means you can snap or email receipts, and submit your full claim straight to your approver.
For the Finance Team
Take control of your expenses policy and manage it seamlessly across your company with our inbuilt management, reporting and compliance features.
A fully mobile expense management solution
It’s never been easier to manage your expenses on the go with the webexpenses mobile app. The webexpenses app enables claimants to start, build and fully submit expense claims on any smartphone or tablet device. Your claim can now start the second your trip does. Snap and upload receipts as you spend and submit your whole trip for approval before you get back to your desk.
Mobile Expenses App
Manage, track and monitor expenses from wherever you are with seamless control across tablet and smartphone devices.
Go paperless with a fast, automated digital receipts process.
Mileage Expense Tracking
The road to smarter expenses starts with our powerful business mileage control feature.
Automatically update expenses details of multiple credit card holders in a single click.
Petty Cash Management
Take full control of petty cash payments with a digital and trackable tool.
Protect your organisation from risk through making compliance an active part of the expenses workflow.
Reporting and Tracking
Customisable reports provide a simple way to report and track all expenses spend in any way you want.
Easily integrate with your existing finance or accounting software.
Configuration and Set-up
Configured to meet the specific needs of your company set-up.
Keep all your information safe with a system designed to meet all the most stringent industry data security standards.
Webexpenses works for companies of all sizes, and can grow with your business
No matter what size of business, we have a flexible and scalable solution which can be configured to suit the needs of your organisation.
3 – 20 users
21 – 500 users
Use our handy value calculator to get a rough idea of the costs and the returns you can expect to see.
Visit value calculator
“The sales team has responded very positively and the fact that we are utilising the latest web-based technologies has showed us in a positive light with new employees.
“The benefits to field staff and to the accounts department have been considerable, and our return on investment has exceeded our best case expectation.”
“For the accounts staff it’s the best thing to happen, before they were processing around 1,400 claims per month, in the Adecco Group alone. Now the company has merged with three companies and incorporated over 600 new staff, with no additional resources in the team – there’s no question that it is labour saving! “The issues we were experiencing before have gone, everything is electronic so receipts are no longer lost in transit, we no longer have issues reclaiming VAT and with everything saved in the cloud there is strong audit trail. “The processing of expense reports is a quicker, slicker process, as is dealing with queries and approval limits. There is much less checking and chasing and entry to completion time has greatly decreased. Claims are easier to read and approve or reject for managers, whilst revisiting and amending claims is easier for staff. “Policy reminders, mileage verification and currency converters meanwhile work together to reduce the admin required by staff making claims, minimising scope for mistakes and ensuring accuracy.”
“It used to take me at least a day to consolidate, analyse and process all the expenses claims for the company but now, using webexpenses, it only takes me a couple of hours. I can quickly ensure all the details are correct when I submit the claims to our Financial Controller before passing for payment. I already know that everything is correct so I can give my final approval with confidence. “It’s so easy to administer too. I have had experience of other expense systems that are far less intuitive or easy to learn and use.”
“It’s been really beneficial to have one central control area that enables overall administration of the company’s expenses as well as full back-up for all users of the system. It’s also very useful that certain members of staff can have administrational rights to their own division. This helps the line managers who can now see all the claims easily while claimants can also view their claim at any given stage; everything is very visible and transparent. The onus is on claimants now to ensure they have submitted their claim correctly and on time, which they can do easily and accurately from any computer, wherever they may be.”
“Webexpenses helps to avoid a lot of additional admin work because our representative offices are based in various countries in Europe. The central system eases the job for the European Finance department based in Germany. It also simplifies not only the submission of a claim for each individual employee but also the approval process with the approver sitting in the head office in Australia or in a different office in Europe.”
“The process is now very slick and the quality of expense reports is vastly improved.
“The streamlined approval process has allowed us to remove a headcount on expense processing, so the cost savings have been tangible and measurable. The reports functionality allows management to analyse spending patterns and to recharge expenses items to clients or projects, and we feel that the whole process is now under control in a way that it wasn’t previously.
“We demonstrated to the Inland Revenue that we maintained a proprietary system for managing expenses that allowed us to ensure that staff complied with our expense policy. This was sufficient to meet the requirements for dispensation.”
“When I joined Systagenix a year ago I had never used a web-based expenses system before – in all of my previous roles I had manually inputted the data. I was immediately aware of the increased efficiency of such a system, which has saved me a lot of time and made my life a lot easier. It’s easy to use, and if you do have any queries, the webexpenses support desk is responsive and helpful.
“Using the webexpenses system has greatly reduced the amount of admin across our company. I would definitely recommend it to others.”
“The new webexpenses package has been phenomenal! It’s really easy to see what’s been submitted and what hasn’t and now all the checks and balances are 100%. There are no inaccuracies or errors and I’m really happy that worry is off my plate.
“It’s also been really easy to learn and adopt. I took it upon myself to learn how to use the system and printed off little user manuals for other members of staff, but this really wasn’t necessary because the simple step-by-step guidelines mean you can go straight into the system and start using it with ease.”
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