You’ve outgrown the basics. A spreadsheet that one person maintains. A process that only works because someone holds it together. Webexpenses gives growing businesses the ERP integration, compliance controls and real-time visibility that mid-market finance teams actually need. And when invoices and purchase orders start to hurt too, they run on the same platform.
This page is for businesses with 35 to 1,500 employees. Smaller than that? The small business page might be a better fit. Larger? See our enterprise page.
Month-end
Chasing submissions, reconciling card statements, manually pushing data into the ERP. It’s hours nobody has.
Policy
Without enforcement built into the process, out-of-policy claims still get through, and someone has to catch them after the fact.
Visibility
You don’t have visibility into what’s been spent but not yet submitted. That gap is where surprises come from.
GL codes, cost centres and VAT treatment are applied at submission, not corrected at month-end. Claims land in your ERP ready to post. The close happens when you’re ready, not when the last submission arrives.
Your rules are built into the software. Out-of-policy claims are flagged or blocked before they reach the approver. No more policy conversations after the fact.
Live spend across every department, cost centre and category. Not last month’s figures. Not a report you had to run. What’s happening right now.
Field-based teams submit in seconds on mobile. Finance teams spend less time chasing and more time on work that needs their expertise.
Direct integration with Xero, Sage 200, Sage Intacct, NetSuite, Microsoft Dynamics and QuickBooks. Claims post directly: no double entry, no manual exports.
Configure approval chains by department, cost centre, amount threshold or employee level. Claims route themselves, with no manual handoffs.
Spending rules enforced in real time as claims are submitted. Out-of-policy claims are flagged, queried or blocked before approval, not after.
Real-time dashboards across spend categories, departments and individuals. Export-ready for board packs or management accounts.
Receipt matching pairs each card transaction with its receipt. Less reconciliation time, and none of the manual matching that slows month-end.
iOS and Android with offline mode. Employees capture receipts and submit claims from the field, not at the end of the month.
Most growing businesses start with the process causing the most pain, often expenses, then add Accounts Payable or Purchase Orders as volume grows. Invoices matched to the order. Requests approved against budget before anything is bought. Every module sits on the same platform, so there’s no new integration to build.
* Expense Management is available today as a standalone Webexpenses product. Full integration with the platform is coming soon.
Most mid-market businesses have a rough sense that their expense process wastes time. Few have put a number on it. The ROI calculator takes your team size and claim volume and gives you a concrete figure, one you can use to build a business case or get internal sign-off.
“It won’t let you submit a claim until you have completed all the mandatory fields. For me, that’s a big win. In terms of time saving, this has at least halved the old processing time.”
Curaden, expense processing time halved
Webexpenses integrates directly with the ERP and accounting systems mid-market finance teams use. Two-way sync means claims post straight to your GL: no manual exports, no re-keying.
Read
What mid-market finance teams are actually spending on expense admin, and what they could be doing instead.
Assess
Most finance teams have the tools. The work is in joining them up. Four minutes, and your score shows straight away.
Explore
See the platform in action before speaking to anyone. No form required.
Book a demo with our team. We’ll show you the platform configured for a business your size and answer the questions your finance team will want answered.
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