Brilliant at building software. Still emailing receipts to finance. We can fix that last bit.
Your people submit receipts on their phones, approvals route instantly, and everything flows straight into your accounting system. Set your policy rules once and we flag anything that doesn’t look right, before it becomes a problem.
We integrate with QuickBooks, Xero, NetSuite, Sage and your ERP. Data syncs in real time so approvals and reconciliations happen automatically – and finance gets complete spending visibility without the admin overhead.
See spending as it happens across every team, location, and currency. Spot overspend early, flag exceptions automatically, and forecast without waiting for month end to close.
Average review
Build a claim in seconds
Snap a receipt and upload via our mobile app.
Automatic checks
Accelerate approvals with expense automation.
Make fast payments
Approve and reimburse directly to employee bank accounts.
At Webexpenses, we’re here to make managing expenses simple from start to finish. Whether it’s submitting a claim, processing it, or handling reimbursements, our software works with your finance system or ERP to keep everything running smoothly and efficiently in your tech company.
Capture receipts, approve claims, track SaaS spend—all in one system. Less admin, complete control.
Use it on your phone or desktop. Webexpenses includes:
Real-time tracking
and reporting
Policy
enforcement
Simplified
VAT reclaims
Seamless
integrations
Corporate card
management
Reimburse
employees faster
Reduce errors
and cost
Flexible and
easy approvals
Our platform is cloud-based and mobile-first, so it works wherever your team is. Engineers, sales reps, and account managers can submit expenses from a client site, a conference, or their home office. Approvals happen in the app too, so nothing gets held up waiting for someone to be in the office.
Yes. Staff submit in their local currency, exchange rates are applied automatically, and your finance team sees everything consolidated in your base currency. You can also configure different expense policies for different countrie, so what’s allowable in the US doesn’t automatically apply in the UK. We can handle that distinction without you having to manage it manually.
Yes. Claims can be coded to project, client, or cost centre at the point of submission. That makes it much easier to see what’s being spent on a particular engagement or product line, and to push that data into your project accounting or billing system.
You set the rules and we run them. Low-value, routine claims can be auto-approved if you want. Higher-value claims route to the right manager based on amount, category, or cost centre. Approvers get a notification, review on their phone, and approve or reject in a few seconds.
Yeah, 100%. We integrate with all the main finance software suites: SAP, Oracle, Microsoft Dynamics, NetSuite, Sage Intacct, Workday, Xero, QuickBooks, and Sage. Got something more niche? We can almost certainly make it work, just get in touch.
Adding new users is straightforward: new starters get set up, assigned to the right approval chain, and submitting expenses within minutes. Unlike some providers, we don’t tie you to named licences (which gives us a lot more room to work with you on the fly). If you’re going through a period of rapid hiring, just give us a call and we’ll get you onto a plan that fits — and help you avoid any big overage fees at renewal.
Robustly, is the short answer. We’re PCI DSS v4.0 certified and GDPR compliant. Data is encrypted in transit and at rest, hosted on Amazon Web Services, and protected with two-factor authentication. We also go through regular third-party security audits and penetration testing — so your data is held to the same standard you’d expect from any enterprise-grade platform.
As with most things, it depends. But, in our experience, most companies see payback within three to six months. The time savings from automation at scale, combined with eliminated errors, prevented fraud, maximised VAT reclaims, and freed-up finance capacity means the returns add up quickly. The larger your team and the more complex your operations, the bigger the ROI becomes.
