The unified platform that eliminates manual admin. Effortlessly enforce policy, increase team efficiency, and secure full financial visibility for your organisation.
Manage your business travel expenses globally with Webexpenses. Our flexible pricing means you only pay for active users each month, with unlimited claims included.
Track, submit, approve, and report from any device, anywhere. Gain complete financial control, improve visibility over spending, and forecast costs with greater accuracy.
Seamlessly integrate with over 50 accounting systems for unified budget control. Our cloud platform keeps your data secure and accessible, with enterprise-grade encryption powered by Amazon Web Services (AWS).
Manage expenses anywhere with our mobile app. Users can create claims in seconds by snapping a receipt with OCR technology, while admins can approve or reject reports from any device—all synced in real-time.
Automate mileage reimbursement. Our software provides accurate, point-to-point mileage calculations via Microsoft API with built-in policy flags and verification to simplify admin review.
Ensure travel policy compliance effortlessly. We build your rules into the software to guide users during entry and automatically flag or block out-of-policy claims.
Automate credit card reconciliation. Our Intelligent Receipt Matching automatically pairs receipts with corporate card purchases, ensuring fast and accurate credit card expense reports.
Digitise petty cash manager. Eliminate paper receipts and gain full control over office floats with real-time tracking and integrated pre-approvals.
Build a claim in seconds
Snap a receipt and upload via the mobile app.
Process automatically
Accelerate approvals with expense automation.
Make fast payments
Reimburse directly to employee bank accounts.
With integrated expense management for your medium-sized business, the process of claiming expenses is streamlined from the initial claim through to reporting. This integration can minimise errors, increase productivity, and lower costs.
You’ll streamline company-wide processes, gain real-time visibility of spending across all departments, and see payback on your investment in around three months. The software automates everything from submissions to approvals, freeing up your finance team for strategic work whilst reducing processing time and cutting costs through better VAT reclaims, mileage controls, and fraud prevention.
The system automates the entire process end-to-end. Employees snap receipts, the system extracts the data automatically, and claims are built in seconds. Multi-level approval workflows move expenses through your organisation automatically, and reporting that once took hours now happens in real time. Integration with your ERP eliminates duplicate data entry entirely.
Yes. Webexpenses integrates with Making Tax Digital-ready accounting systems and maintains the complete audit trail HMRC requires. We help with VAT calculations by automating receipt capture and using policy enforcement to ensure receipts are accurate. You can add and manage VAT rates for different countries, and built-in policy checks stop non-compliant expenses before approval.
You get real-time dashboards showing spending as it occurs across all teams and departments. Set category-specific spending limits, create custom approval workflows that match your organisational structure, and use comprehensive reporting to track trends and identify issues immediately. Automated policy checks flag problems before expenses are approved.
Yes. Webexpenses integrates with 50+ accounting and ERP systems including Xero, QuickBooks, Sage 50, Sage 200, Sage Intacct, NetSuite, Microsoft Dynamics, and SAP. The integrations are two-way, eliminating manual data transfer and reducing errors whilst ensuring your financial data stays synchronised.
The system includes automated compliance checks that flag out-of-policy spending, duplicate claim detection, and receipt matching with card transactions. You can set hard spending limits that block non-compliant expenses before they’re submitted. Real-time visibility means suspicious patterns are identified early, which prevents mistakes and fraud.
Definitely. The cloud-based system works perfectly for distributed teams. Employees capture receipts instantly via mobile, track mileage, and submit expenses from anywhere. Managers review and approve from any location, and everything syncs in real time between mobile and desktop. It’s ideal for organisations with a mix of office-based and remote workers.
You see spending as it happens rather than discovering costs weeks later when claims are finally submitted. This real-time visibility lets you forecast cash requirements accurately and avoid surprises. Automated approvals speed up the process whilst blocking out-of-policy spending before it impacts your accounts, giving you much tighter control.
Webexpenses is PCI DSS v4.0 certified and GDPR compliant. The platform uses two-step verification (text, fingerprint, or facial recognition), encrypts data during transmission and storage, and is protected via Amazon Web Services. Regular audits ensure the system maintains the highest security standards for your financial data.
Most teams see payback in around three months. The time savings from automation, combined with reduced errors, prevented fraud, maximised VAT reclaims, and freed-up finance capacity means the returns stack up quickly. Larger teams often see even faster returns due to the scale of efficiencies gained.
