Keep your sites moving and your job costs accurate – without chasing a single receipt.
Your people submit on their phones wherever they are, approvals route automatically, and spend lands in your accounting system in real time. No missing receipts, no uncoded project costs, no chasing.
Allocate expenses to specific jobs, subcontractors or departments – so you always know exactly where the money is going. Spot cost overruns early, adjust quickly, and protect your margins.
Webexpenses syncs with QuickBooks, Xero, Sage, and NetSuite – so expense data flows straight into your accounting system without anyone re-keying it. Reconciliations happen in real time, and your books stay accurate without the extra legwork.
Average review
Build a claim in seconds
Snap a receipt and upload via the mobile app.
Automatic checks
Accelerate approvals with expense automation.
Make fast payments
Approve and reimburse directly to employee bank accounts.
Our software works with your finance system or ERP to keep everything running smoothly and efficiently at your construction company.
Capture receipts, approve claims, enforce policies – all in one system. Less admin for your team, more control for finance.
Use it on your phone or desktop. WebExpenses includes:
Real-time tracking
and reporting
Policy
enforcement
Simplified
VAT reclaims
Seamless
integrations
Corporate card
management
Reimburse
employees faster
Reduce errors
and cost
Flexible and
easy approvals
Our mobile app is what you need: workers photograph a receipt on site, log it in the app, and submit. And if signal is patchy on site? Just keep the photo in your camera roll and share it through the app when you’re back in range.
Definitely. Cost codes, job numbers, or project references can all be tracked, so every claim is tagged to the right project at the point of entry.
Workers log journeys in the app, either manually or using our GPS-based mileage tracker. We apply the correct HMRC rate automatically and calculate the reimbursement.
Yes. You can configure daily allowances by location, duration, or role level and we apply them automatically. Our Corporate Cards make the whole process even simpler, too.
Adding and removing subcontractors as contracts start and finish is no problem. We work on active users rather than named licences, so you only ever pay for who’s actually using the platform that month. You can even flex beyond the amount named in your contract if you need to (though that’ll incur an overage charge) Just give us a call if that becomes a regular thing and we’ll get you on the right plan.
Nobody needs to be at a desk to approve. Site managers get a notification on their phone, review the claim, and approve or reject in seconds. Higher-value items can be set to route to a contracts manager or head office finance automatically. Your whole approval chain works remotely, which is how it needs to be in construction.
Yes – we integrate with Sage 50, Sage 200, Sage Intacct, Xero, and a range of other finance systems commonly used in construction businesses.
Yes. VAT is captured automatically from receipts and applied at the correct rate. For fuel, plant hire, and materials, we categorise VAT correctly so you can reclaim what you’re entitled to.
