What would it feel like to know, right now, exactly what your organisation is spending?
Manual expense processes waste time and create errors. With Webexpenses, your people capture receipts with their phones and our system does the donkey work. Set your policy rules once and we’ll flag anything that doesn’t align. Once approved, transactions flow directly into your accounting system, automatically.
Spot overspend before it happens, reconcile card spend with a few clicks, and manage cash flow proactively. Make month-end surprises a thing of the past.
Employees capture and submit expenses via mobile in seconds. Managers and finance teams maintain full visibility and control throughout.
Average review
Build a claim in seconds
Employee snaps a receipt and upload via our app.
Automatic checks
Our system checks against policy and spend category.
Make fast payments
Approve and reimburse directly to employee bank accounts.
Our software works with your finance system or ERP to keep everything running smoothly and efficiently.
Capture receipts, approve claims, enforce policies all in one system. Easier for employees, less pain for you.
Real-time tracking and reporting
Policy
enforcement
Simplified
VAT reclaims
Seamless
integrations
Corporate card
management
Reimburse
employees faster
Reduce errors
& cost
Flexible and easy approvals
Every single claim, receipt, approval, and rejection that happens is logged automatically in our system with a timestamp and user record. Nothing can get altered without a trace. If an auditor asks, you’ll be able to give them the complete picture on your expenses with no faff.
Yes, indirectly. Our system helps you enforce your expense policy at the point of submission. This means non-compliant claims get flagged before they’re ever approved. You get a full digital audit trail that meets HMRC record-keeping requirements, and our platform is compatible with Making Tax Digital-ready accounting systems.
Webexpenses captures VAT automatically from receipts and categorises it correctly against the appropriate rate. You can set up multiple VAT rates, including for international spend, and the system produces VAT-ready reports that feed directly into your accounting system.
Yes, we integrate with the main finance and ERP systems, including SAP, Oracle, Microsoft Dynamics, NetSuite, Sage Intacct, Xero, and QuickBooks. The integration is two-way, so expense data flows directly into your ledger without manual re-keying. If you’re using a more niche product, we can make something work for you, too. Just get in touch.
Our platform supports multiple legal entities, cost centres, and currencies in a single account. Spend is reported in real time across all entities, and you can consolidate or segment views depending on what you need. Exchange rates are applied automatically, so cross-border reconciliation stops being a monthly headache.
Most finance teams are fully live within a few weeks. We handle the integration setup, help you configure your policy rules, and provide onboarding support for your team. You don’t need IT to run the implementation (though, of course, they’re welcome to be involved if you prefer).
Webexpenses is PCI DSS v4.0 certified and GDPR compliant. That’s the industry gold standard. Data is encrypted in transit and at rest, hosted on Amazon Web Services, and protected with two-factor authentication. We also undergo regular third-party security audits and penetration testing.
