From the factory floor to the client site: every expense captured, coded to the right cost centre, and properly approved before it reaches your desk.
Set tailored approval rules for factory operators, supply chain managers, production supervisors, and finance teams. Expenses route automatically to the right approver based on amount, department, or type.
Manufacturing expenses come from all sorts of directions: supplier visits, trade shows, equipment purchases, and travel. No matter when or where, your people capture receipts on their phones, our system categorises spending automatically, and you get real-time visibility across every site and cost centre.
Set your policy rules in our system and we flag anything that doesn’t align, before it even reaches an approver. Every transaction is logged with a timestamp and approval trail, so if anyone asks, everything they need is already there.
Average review
Build a claim in seconds
Snap a receipt and upload via the mobile app.
Automatic checks
Our system checks against policy and spend category.
Make fast payments
Approve and reimburse directly to employee bank accounts.
Our software works with your finance system or ERP to keep things running smoothly and efficiently.
Capture receipts, approve claims, enforce policies, all in one system. Less admin for employees, complete control for you.
Use it on your phone or desktop. Webexpenses includes:
Real-time tracking
and reporting
Policy
enforcement
Simplified
VAT reclaims
Seamless
integrations
Corporate card
management
Reimburse
employees faster
Reduce errors
and cost
Flexible and
easy approvals
Our mobile app is built to be used quickly, in the moment. A factory worker can photograph a receipt, submit a claim, and be done in under a minute. Supervisors and finance teams review and approve from wherever they are, and everything sits centrally within our system.
Easily. You configure per-diem allowances by role, location, or length of assignment and we apply them automatically. With our Corporate Cards it’s even more straightforward: workers can only spend what’s been loaded onto their card, so there’s nothing to flag and nothing to chase.
Yes. The submission form can include mandatory fields for cost centre, business unit, or production line — so every claim is correctly coded at source.
They submit the receipt through the app, the claim goes through your approval workflow, and reimbursement goes directly to their bank account.
We capture VAT automatically from receipts and apply the correct rate, including the fuel portion of mileage claims and different rates for international spend. You can export VAT recovery reports directly to your accounting system, and we handle P11D and PSA reporting, too.
both are supported, along with Microsoft Dynamics, Sage, and a range of other ERP and finance platforms. The integration is two-way, so expense data flows into your ERP automatically without manual re-entry. If you’re using something more niche, we can make that work as well. Just give us a call.
