Automate every expense, enforce spending policy, and gain total real-time control. Deliver a smarter, faster process that drives significant cost savings.
Manage your business travel expenses globally with Webexpenses. Our flexible pricing means you only pay for active users each month, with unlimited claims included.
Track, submit, approve, and report from any device, anywhere. Gain complete financial control, improve visibility over spending, and forecast costs with greater accuracy.
Seamlessly integrate with over 50 accounting systems for unified budget control. Our cloud platform keeps your data secure and accessible, with enterprise-grade encryption powered by Amazon Web Services (AWS).
Manage expenses anywhere with our mobile app. Users can create claims in seconds by snapping a receipt with OCR technology, while admins can approve or reject reports from any device—all synced in real-time.
Automate mileage reimbursement. Our software provides accurate, point-to-point mileage calculations via Microsoft API with built-in policy flags and verification to simplify admin review.
Ensure travel policy compliance effortlessly. We build your rules into the software to guide users during entry and automatically flag or block out-of-policy claims.
Automate credit card reconciliation. Our Intelligent Receipt Matching automatically pairs receipts with corporate card purchases, ensuring fast and accurate credit card expense reports.
Digitise petty cash manager. Eliminate paper receipts and gain full control over office floats with real-time tracking and integrated pre-approvals.
Build a claim in seconds
Snap a receipt and upload via the mobile app.
Process automatically
Accelerate approvals with expense automation.
Make fast payments
Reimburse directly to employee bank accounts.
With integrated expense management for your small business, the process of claiming expenses is streamlined from the initial claim through to reporting. This integration can minimise errors, increase productivity, and lower costs.
You’ll reduce processing time by around 25%, get real-time visibility of spending, automate policy enforcement, and speed up approvals and reimbursements. Your finance team can focus on strategic work instead of chasing receipts, and employees get their money back faster with less admin hassle.
The software automates repetitive tasks. Employees snap a photo of their receipt, the software extracts the data automatically, and claims are built in seconds. This eliminates spreadsheets, manual data transfers, and paper receipts. Reporting becomes near instant rather than taking hours to compile.
Yes. Webexpenses integrates with Making Tax Digital-ready accounting systems and maintains the complete audit trail HMRC requires. We help with VAT calculations by automating receipt capture and using policy enforcement to ensure receipts are accurate. You can add and manage VAT rates for different countries, and built-in policy checks stop non-compliant expenses before approval.
You get real-time visibility as spending occurs, can set spending limits by category, and create multi-level approval workflows. Automated compliance checks flag out-of-policy expenses before approval, and comprehensive reporting helps you spot trends and issues immediately.
Yes. Webexpenses connects with Xero, QuickBooks, Sage 50, Sage 200, Sage Intacct, NetSuite and other popular systems. If a direct integration isn’t available, CSV transfer works perfectly well, or we can help set up custom reporting and API connections.
Automated checks trigger alerts when claims breach your limits. The software includes duplicate claim detection, can set hard limits that block out-of-policy spending entirely, and requires receipts to match card transactions. Suspicious trends are identified early, making employees reconsider fraudulent submissions.
Absolutely. Employees can capture receipts in real time, track mileage, and submit expenses on the go. Managers can review and approve from anywhere. Everything’s cloud-based and syncs instantly between mobile and desktop, making it perfect for distributed teams.
You get instant visibility into spending as it happens rather than discovering expenses weeks later. This helps you forecast cash requirements accurately and avoid surprises. Automated approvals speed up reimbursements while blocking out-of-policy spending before it affects your accounts.
Webexpenses is PCI DSS certified and GDPR compliant. The system uses two-step verification (text, fingerprint, or facial recognition), encrypts data during transmission and storage, and uses secure bank connections. It’s regularly audited and protected via Amazon Web Services.
Most teams see payback in just three months, meaning the system’s cost is offset by savings and efficiencies made. The 25% reduction in processing time, combined with reduced errors, prevented fraud, reclaimed VAT, and freed-up finance team capacity means the returns add up quickly.
