Webexpenses FAQs

Webexpenses can accommodate small businesses with as little as 3 users, right up to larger organisations with multiple thousands of users, actively claiming each month. Get in touch to see how Webexpenses can fit your business needs.

Our pricing structure for expense management software allows everyone in your business to have a licence, but you set your subscription based on how many users will be processing claims each month. Then, simply pay for additional monthly users, but only when they actually become active by processing a claim. Explore our pricing options that can be customised to suit your specific requirements.

The pricing structure for Invoice Processing/Accounts Payable depends on the number of expected documents scanned per month, the number of users required, the integration type and the number of entities within the business and how complex the configuration is.
Please get in touch and you will be able to speak to a consultant to work out a price based on your necessary requirements.

The webexpenses implementation process takes up to 8-10 weeks, depending on complexities. This includes everything from initial setup to internal employee training.

The Webexpenses implementation process is where our team configures a system for your business. Our team can integrate with your ERP provider, switch on required features, and set up your custom policy.
From initial setup, to launching your system, our team will guide you through every step of the process. Once launched, every user will have access to training and on-going technical support.

Webexpenses aims to create a seamless end to end process, from claimant to payment, including integration to your finance system or ERP. Webexpenses integrate with global finance and technology providers, like Google, Netsuite, Sage and Microsoft to ensure that our solution exceeds all of your business needs' today and into the future.
Discover a full list of our HR system, credit card and technology partnership integrations.

Webexpenses doesn't offer pre-paid cards, we focus on a more traditional model of automating expense claim reimbursement directly to employees, facilitating a full claimant to payment process, as well as automating spend on corporate cards. This allows for easy reconciliation of company credit card spend against the receipt data such as amount, date and category. If you wish to upload a statement to Webexpenses from a pre-paid card provider, these transactions will then be assigned to claimants who can then easily match receipts to the spend incurred.

Webexpenses expense management software can automate VAT capture for all types of spend and use policy reinforcement to ensure the relevant receipts are present to maximise a business' VAT reclaim. This can include mileage claims to capture the fuel portion of a journey as well as differing rates for claims made in different countries. The reporting suite allows for easy export of such information including P11D and PSA related claims.

Yes, Webexpenses can handle multi-currency. Whilst your system will be set up for your default currency, claims from any currency can be made through our system. Using an automated exchange converter, claims are made even easier to capture the correct currency, resulting in an accurate reimbursable amount and even more time saved for the user and accounts team.