Expense management software
Your solution for easy expense claims + reporting
Simplify your expense tracking + reporting
Webexpenses' online expense management software automates how you manage business expenses. Submitting, approving, and reporting expenses is simplified through our intuitive digital platform. Our multi-level workflow is configured to meet your needs, providing automatic compliance and custom reporting to ensure control and visibility.
With industry-best pricing, payback on our expense system typically occurs within just three months. Error reduction and automated reports, combined with improved efficiencies, means that Webexpenses pays for itself while streamlining your expense management.
Expense management is the process used to control business expenses - from purchase and repayment to reporting and taxes. This includes both employees making purchases and administrators overseeing company spend. Expense management entails the accurate tracking, claim submission, policy compliance, approval, and reimbursement of business expenses. Policy compliance may also refer to tax deductions, ensuring maximum reclaim for companies on business spend.
Business expenses are any employee spend for business-related purchases. These expenses are almost always tax-deductible. For example, travel, entertainment, and everyday petty cash.
Expense management - or expense reporting - software transforms how employees submit claims and admins manage company spend and reimbursements.
Traditionally, businesses relied on paper forms and spreadsheets to manually claim, report, and track expenses. This is time-consuming and can lead to errors and overpayment.
Using the software is simple and efficient. Users can submit claims in seconds with digital receipts auto-built by the OCR receipt scanner. Then, admins can easily approve, track, and report expenses at the touch of a button.
Expense management software prices can vary by provider. There are a few pricing models across the industry:
Some providers charge per action, per expense report. For example, an employee submits an expense. It is out of policy and rejected, then resubmitted. With a per-action pricing model, you would be charged for each action. This pricing model can add up quickly.
And some providers charge on a per-user basis, per month. For example, you have 70 users either submitting and/or approving through the expense software. Your monthly bill would be your contracted per-user cost times 70.
Other providers, like Webexpenses, charge on an active-user-only basis, per month. For example, you have 70 users in the system, but only 30 users actively submit claims in that billing period. You will only be charged for those 30 active users.
Features of expenses management software
Integrated + secure
Our cloud-based expense software integrates with over 50 accounting systems for seamless control of company budget and expenditure. Your sensitive information is encrypted and protected to the highest security standards via Amazon Web Services. Meaning your data is safe, yet accessible from almost anywhere.
Mobile expense app
Manage expenses on-the-go with the Webexpenses app. Google Vision-powered OCR technology means users can snap a picture of their receipt and easily create a claim in seconds. No more missing receipts! Admins can review, approve, reject, and track expense reports via desktop or mobile. Any changes automatically sync across all devices.
Automated policy compliance
We build your specific company expense policy into the Expense Management software. Compliance for users is easy with policies defined at the point of entry. Out-of-policy claims are eliminated through active policy enforcement and automatic alerts.
Corporate card matching
Intelligent Receipt Matching is our cutting-edge technology that automatically pairs receipts to their correct card purchases. This feature eases user and admin workflow to provide quick and accurate expense reports for credit card management and reimbursement.
Petty cash management
Small, everyday expenses are simplified for both users and admins with a user-friendly petty cash manager. Our automated process for claiming and managing petty cash in real-time eliminates the need for paper receipts. Admins can gain visibility and control of an office float with integrated pre-approvals to avoid overspend.
Benefits of Expense Management software
3 hours saved per claim
Free up time with a digital approach to expenses, which saves hours per claim, from reports to reimbursement.
43% reduction in errors
Automatic policy enforcement and controls means no more duplications, expense fraud, or manual entry.
Fair pricing, eliminating ERP rekeying, increasing visibility, and automating T&E means our software pays for itself.
Call, chat, email, or hub. Award-winning, 24/6 support from our in-house support teams in UK, US, and Australia.
Market leaders, we've processed over a billion in expenses claims across 70 countries - and with 99% client retention.
Custom + scalable
A solution configured to your specific requirements, it works seamlessly with your processes and evolves with your business needs.
Only pay for active users each month. Once active, users can take advantage of unlimited submissions at no additional cost.
Client feedback is incorporated into Agile development of 100+ expense software updates per year, keeping pace with your business.
Average review 4.5/5 stars