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After more than a decade’s worth of research and development, we have developed an expertise second to none in expense management. It’s a knowledge we love to share; helping to guide you safely through the expenses process and related legislation and hot topics.

We provide clear and concise information and guides to ensure you always have the know-how required for effective expense management. Please, feel free to download as many of our resources as you need or contact us if you have any questions.

The path to mastering your expenses

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A visual guide to show you exactly how Webexpenses simplifies and improves the way businesses are able to track and manage employee spend. Here’s how you can reduce expense processing times by up to 25% when using a cloud-based expense management software.

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Global Report: Accounts Payable Automation Trends

Webexpenses sponsored the 2019 Automation Trends Survey in partnership with The Association of Certified Accounts Payable Professionals (ACAPP).  For any business, time is a valuable resource that cannot be replaced. Learn how an automated AP process can save your business time and money while streamlining the entire workflow through a study Webexpenses recently conducted.  In…

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The smart way to manage mileage expenses

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The danger posed by expense fraud is ‘death by a thousand cuts’. It’s the cumulative impact of multiple small losses over time which can deliver so much damage to business efficiency. A global report, commissioned by Webexpenses, identified that while fraud patterns vary greatly between different nations, the common factor they share is the dominance…

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5 steps to petty cash control

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Whoever put ‘float’ into the finance lexicon for describing petty cash was ‘right on the money’ because, as we’ve probably all seen, sometimes petty cash has the ability to inexplicably float away! For many businesses, petty cash is a necessity because access to ready cash oils the wheels of daily operations. However, paper-based systems to…

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Infographic: the business benefits of mobile apps

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The one area where the benefits of mobile have yet to be truly maximised is in the business world. While attitudes are changing, many companies struggle to accept mobile working. It’s an attitude which places organisations at risk of being left behind. Mobile working methods are helping to create a new generation of businesses –…

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Wise tips: Choosing and implementing an expenses management system

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The path to finding your perfect expenses management solution A wise man once said: “The most important part of any job, is choosing the right tool”. And when you’re job is business finance, then it’s likely that managing the process and payment of employees T&E expenses claims is a major part of it. So, it’s…

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The business benefits of digital expense reporting

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How do you control company costs when you have so little accurate information about them? This has been one of the main barriers preventing businesses from properly managing employee expenses. With outdated systems and paper-based processes unable to provide accurate data, companies have found themselves dangerously vulnerable to inefficiency, compliance breaches, and workplace fraud. It’s…

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Countdown to ‘Making Tax Digital’: What you need to know

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What is Making Tax Digital? This is an HMRC initiative, first announced in 2015, that aims to simplify and streamline the UK tax system. The original plan was to introduce digital record-keeping and quarterly submissions for income tax, VAT and corporation tax by 2020. After a consultation, this was changed to a more phased approach.…

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A practical guide to HMRC expenses compliance

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With the threat of fines, back payment of arrears and potential prosecution – compliance is one area of expense management you simply can’t afford to get wrong.

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Could politeness be harming your business

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Managing expenses seem easy when it’s printed on a policy document. But the challenge with expense management isn’t creating a great policy – it’s making that policy work in the real world. In a complex business landscape – a shifting interplay of people, power, structures, and status. It’s in this mix that finance professionals are faced…

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Why honest employees commit expense fraud and how to stop it

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A guide to understanding and tackling workplace dishonesty Webexpenses wanted to find out more about the attitudes of UK employees towards expenses and workplace honesty. Almost three-quarters of UK employees surveyed admit to carrying out dishonest acts at work – but only 23% believe they are dishonest. The findings help to highlight how expenses fraud…

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Mobile working

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Is the fear of change holding back UK businesses? Webexpenses’ independent survey, conducted in 2013,  shows that despite accepting the many benefits, employers still have a negative view towards mobile working. Are these attitudes to blame for UK companies missing out on the huge advantages offered by cloud-based working?    

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How to automate your accounts payable process

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What makes accounts payable such a difficult area to manage effectively? A global survey, carried out by OnePoll, found that invoice handling is amongst the top five causes of business administration inefficiency. For more than two-thirds (67%) of companies, this remains a manual process with finance professionals still having to rely on paper documents and…

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Expenses Fiddling: Nature or Culture

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An estimated £3.5 billion is spent on fraudulent expense claims in the UK each year. To better understand, we conducted a survey involving over 2,000 business employees throughout the UK These losses reflect the way that ‘fiddling’ expenses has become ingrained in working culture with normally law-abiding employees routinely exaggerating and manufacturing claims. The 2009…

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Infographic: Global report on employee expense fraud

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New global research carried out by Webexpenses has put expense reports under the microscope and uncovered a staggering insight into the sophistication of methods that employees worldwide are using to submit fraudulent claims. In many instances businesses throughout the globe may not be aware of the complex nature of expense fraud and the multitude of…

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