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White Papers

After more than a decade’s worth of research and development, we have developed an expertise second to none in expense management. It’s a knowledge we love to share; helping to guide you safely through the expenses process and related legislation and hot topics.

We provide clear and concise information and guides to ensure you always have the know-how required for effective expense management. Please, feel free to download as many of our resources as you need or contact us if you have any questions.

Guide to HMRC Compliance: Minimising risks

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There are no quick fixes when it comes to employee expenses and tax compliance. The simplest, safest, and most effective approach is to understand exactly what information HMRC requires from your company and…to give it to them. To do this requires some basic knowledge, an efficient expense management setup, and the right mindset. Effective compliance…

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A practical guide to HMRC expenses compliance

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With the threat of fines, back payment of arrears and potential prosecution – compliance is one area of expense management you simply can’t afford to get wrong.

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Why honest employees commit expense fraud and how to stop it

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A guide to understanding and tackling workplace dishonesty Webexpenses wanted to find out more about the attitudes of UK employees towards expenses and workplace honesty. Almost three-quarters of UK employees surveyed admit to carrying out dishonest acts at work – but only 23% believe they are dishonest. The findings help to highlight how expenses fraud…

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How to create an effective expenses policy

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You may already have an expense policy, or you may be an organisation just starting to realise that you need one. It provides all the basic help and information you will need to create a robust expense policy document. It’s the foundation on which all effective expenses management is built. With cloud-based management tools allowing…

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The business benefits of digital expense reporting

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How do you control company costs when you have so little accurate information about them? This has been one of the main barriers preventing businesses from properly managing employee expenses. With outdated systems and paper-based processes unable to provide accurate data, companies have found themselves dangerously vulnerable to inefficiency, compliance breaches, and workplace fraud. It’s…

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How to automate your accounts payable process

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What makes accounts payable such a difficult area to manage effectively? A global survey, carried out by OnePoll, found that invoice handling is amongst the top five causes of business administration inefficiency. For more than two-thirds (67%) of companies, this remains a manual process with finance professionals still having to rely on paper documents and…

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5 steps to petty cash control

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Whoever put ‘float’ into the finance lexicon for describing petty cash was ‘right on the money’ because, as we’ve probably all seen, sometimes petty cash has the ability to inexplicably float away! For many businesses, petty cash is a necessity because access to ready cash oils the wheels of daily operations. However, paper-based systems to…

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How to choose and implement the right automated AP solution

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The world of Accounts Payable is changing. The 2020 pandemic saw 88% of global businesses having to rapidly shift their teams over to remote work operations. It required finance leaders to take a fresh look at the tools and processes they’re using to manage and control finances – including the crucial roles of invoice processing…

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How-to guide: A smarter way to manage petty cash

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A how-to guide for fast and efficient management of everyday office expenses There’s nothing petty about the potential consequences of failing to manage those everyday office expenses. Outdated and inefficient petty cash systems leave businesses exposed to the risks of fraud, error, and compliance failings. It’s to protect against these risks that more companies are…

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How to choose and implement an expenses management system

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The way we’re able to manage employee expenses is changing. Companies are no longer reliant on the old paper-based approach that create an inherently slow, costly, and ineffective process. With real-time data and cloud-based management, finance teams now have access to smart tools to effectively process, manage, and control employee expenses. By moving to a…

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