Steal our expenses policy template

Sixteen sections, written for the UK. Mileage, meals, entertainment, travel, equipment, with blanks where your rates go. Plus the five things that separate a policy people follow from a document nobody opens. 

What you get

16 sections, ready to adapt

Evidence, accommodation, meals, entertainment, UK and overseas travel, currency, mileage, training, memberships, equipment, card fees.

Written for the UK

Sterling limits, pence per mile, VAT, and the HMRC conditions on meal claims already built in.

The five rules that make it stick

Fair, short, current, enforced at the point of claim, and reviewed on a schedule.

43% of employees told us that an unfair policy justified making a fraudulent claim.

"Some discontent with an expense policy is inevitable. But that perception of unfairness is exactly what people use to justify expense fraud."
Joe Sanchez
CEO Webexpenses

A policy only works where it’s enforced. Webexpenses puts your limits and approvals inside the claim itself, so the rule lands before the money is spent, not weeks later.