Skip to content
inspirations-paid-header

Locations:

Applications:

Industries:

Inspirations Paint, Australia’s largest paint-supply specialist franchisor has 110 franchise stores which employ around 450 staff across the country.

The paint supply specialist introduced Webexpenses in 2017 and saw immediate improvements in the managing of their expenses.

Inspirations Paint CFO Gary Jeston FCPA explains why they made the switch to an automated expense management system like Webexpenses, and what benefits it has brought to the business so far.

Previously at Inspirations Paint, the monthly task of sorting through staff expenses took at least three days, with Webexpenses, the job is completed in just a day.

Saves time and money

Finance teams will see an instant change in how little time it takes to manage the expenses process through Webexpenses’ system. Money is also saved for the business – out of policy claims will be flagged and users will spend less time claiming and approving expenses and more time doing their day-to-day jobs. Jetson said:

Webexpenses is less labour-intensive than our old system and saves time for everyone involved. In the past, we had some people putting through claims that they shouldn’t have. Now we’re using, Webexpenses, the workflow is controlled, I’m now the first-line approver and run my eye over everything. I’ve picked up some things that we shouldn’t have been allowing and we’ve changed our expense policy as a result. It’s already yielded returns.

It's Digital

There’s no need to chase on receipts or manually attach them to claim forms or spreadsheets, users simply email receipts through, or upload them via the Webexpenses mobile app and as Inspirations Paint CEO stated:

As it’s cloud-based software, users can view their account on any device at any time. They can also see on the dashboard whether they’ve been reimbursed; they don’t have to log into their bank account to check. Our users can also claim using the mobile app – they can take photos of receipts when they’re sitting on a plane or anywhere else that doesn’t have an internet connection. The Webexpenses mobile app stores the image then uploads it once you’re back online. There are no more excuses for lost receipts!

Customised and real-time reports

Finance teams have visibility of expenses claimed throughout the business, they can run customisable reports and real-time view. “The problem we had previously was that we didn’t have visibility of the expenses people were claiming without doing analysis, with Webexpenses, we can see the line-level data as it comes through,” stated Jeston.

After only a few months of using Webexpenses, Inspirations Paint is already seeing huge benefits from automating their expense process.

Browse Other Case Studies

All
  • All
  • Area | Americas
  • Area | APAC
  • Area | EMEA
  • Area | Global
  • Consulting & Services
  • Consumer Goods & Entertainment
  • Education
  • Finance & Insurance
  • Food & Hospitality
  • Manufacturing & Equipment
  • Medical & Bioscience
  • Natural Resources & Environment
  • Non-Profit
  • Retail
  • Supply Chain & Logistics
  • Technology & Software
  • telecommunication
  • Video

Raleigh UK

Prior to using Webexpenses, Raleigh UK were using a manual process for managing their expenses process.

Read More

Coleg Cambria

Locations: Applications: Industries: Coleg Cambria was established in August 2013 as a result of the merger of Deeside College and…

Read More

USAlliance Financial

Serving over 90,000 members worldwide, including the employees of American Express, PepsiCo, and IBM, USALLIANCE Financial is a multi-faceted $1+...

Read More

Arrow Business Communications

Arrow Business Communications have offices across the UK, Managing expenses efficiently is important to them with many approving managers working...

Read More

TransMedia Dynamics

Media asset management company TransMedia Dynamics are a worldwide organisation, they have offices in the UK, US, Australia and Malaysia.

Read More

Uzin Utz UK Ltd

Prior to using Webexpenses, Uzin Utz UK Ltd were using a manual process for managing their expenses process.

Read More

The Workforce Development Trust

Locations: Applications: Industries: What was the process for managing expenses before Webexpenses? Our old process for expenses was very admin…

Read More

Swiss Post

In line with its desire to be a highly sustainable company, Swiss Post Solutions Ltd. in the UK made the...

Read More

Pongo Power

Pongo Power, INC. is a Brooklyn based physical fitness company that provides physical education about anatomy, physiology, and sports science...

Read More

Munster Rugby

Founded in 1879, Munster Rugby is one of the most successful and best supported rugby clubs in the world with...

Read More
VoCoVo logo

VoCoVo

Locations: Applications: Industries: As a global provider of team communications, VoCoVo knows all about how technology drives efficiency. Combining innovative…

Read More

Scottish Swimming

Scottish Swimming, a national body for the sport, felt it was time to migrate their manual expenses operations towards a...

Read More

Otsuka Pharmaceuticals

Peter Blott, finance manager at Otsuka, knew the existing way of handling expenses would not cope as additional products were...

Read More

Alzheimer’s Research UK

Prior to using Webexpenses, Alzheimer’s Research UK were using a highly manual process that wasn’t able to keep up with...

Read More
Circa logo

CIRCA Contemporary Circus

Circa Contemporary Circus is one of the world’s leading performance companies. Since 2004, from their base in Brisbane, Australia, they...

Read More

Tom James

Locations: Applications: Industries: Since coming to market in 1966, Tom James has continued to deliver an outstanding tailoring and retail…

Read More
City Beach Logo

City Beach

In line with its desire to be a highly sustainable company, Swiss Post Solutions Ltd. in the UK made the...

Read More

IOP Publishing

Locations: Applications: Industries: IOP is a global leader in providing publishing opportunities for scientific research and studies, stretching across the…

Read More

Woolmark

Woolmark was founded in Australia in 1937, and has since grown to become a truly global organisation.

Read More
Marshalls plc logo

Marshalls plc

Locations: Applications: Industries:   Marshalls plc, the UK’s leading manufacturer of stone and concrete hard landscaping products, has been helping…

Read More

Gamma Solutions

Locations: Applications: Industries: Gamma Solutions Pty Ltd is a national organisation which is 100% Australian owned and operated. Formed in…

Read More

Allpress Espresso

Allpress Espresso is a coffee roaster and ‘espresso specialist’ business founded by Michael Allpress in New Zealand during the year...

Read More

Nextira One

The company’s sizeable field-based implementation and maintenance support team previously submitted expenses using an excel spreadsheet that was then printed...

Read More

Konica Minolta Marketing Services

Locations: Applications: Industries: Konica Minolta Marketing Services (KMMS) is the product of three highly successful businesses: Charterhouse, Ergo, and Indicia….

Read More

SHE Software

Locations: Applications: Industries: When SHE Software’s finance team found they had one less member available, they decided to review their…

Read More

Admiral Insurance

Admiral Insurance are a worldwide organisation, they have branches in Europe, Canada and the USA.

Read More

Pets at Home

Pets at Home is the UK’s leading pet care specialist, providing pet owners with everything they need.

Read More

Gift Universe Group

Locations: Applications: Industries: With the finance team processing up to 1,500 invoices in a single month, retail group Gift Universe…

Read More

Global Action Plan

Global Action Plan is the UK’s leading environmental change charity and, since 1993, has helped businesses, schools and communities reduce...

Read More

Adecco Group

The Adecco Group is the world’s leading provider of HR solutions.

Read More