Take a photo of your receipt, upload it to the app, and Webexpenses reads the amount, date, currency, country and tax rate — with 99%+ accuracy.
Webexpenses reads your receipt and fills in every field automatically: amount, date, currency, country and tax rate.
On the rare occasion something doesn’t look right, it takes seconds to correct before submitting.
Employees snap their receipts the moment they spend and it’s straight into the system. No paper to lose, no backlog to dread, no scramble at month-end.
Every receipt is automatically categorised and stored as soon as it’s uploaded.
When you need them – for an audit, a query, or just closing the books – you can download the lot in one go from the Detailed Ledger Report.
Average review
Available via app and desktop, Webexpenses’ easy-to-use, all-in-one automated expensive approval system includes:
Real-time tracking
+ reporting
Automatic Policy
enforcement
Maximised
VAT reclaims
Seamless
integrations
Corporate card
management
Built-in unlimited
0.75% cashback
Reduce errors
+ cost
Flexible +
easy approvals
“The app is a great feature as we have many field-based colleagues across the group. This means they can submit their own claims and approve those of their direct reports on the go rather than having to wait until they are sat at a desktop.””
Pets at Home Finance Director
Make a payment
Spend as normal with your Webexpenses Card, where every transaction is automatically synced. Or use a bank card or spend out-of-pocket.
Snap your receipt
Capture it with your phone and upload it to the app or easily share a digital receipt directly into the mobile app where it’s matched to your transaction.
Submit the expense
Claims are processed, reconciled (and reimbursed when necessary) without the usual back-and-forth.
Our receipt scanning technology extracts key details like merchant name, date, total, and VAT automatically. Although rarely necessary, your people can edit any details before submission.
Yes, our app lets you organise receipts by category as part of its expense management workflow. Alongside categories receipts can be organised using projects, departments, or cost centres for reporting and chargeback.
Yes, for sure. Our app automatically detects VAT and/or GST and highlights claimable tax where applicable. Digital receipts are stored securely and meet tax authority requirements (including HMRC guidelines), making audits faster and simpler.
Very easy. Employees simply take a photo of a receipt using their phone or upload a file. We do the rest. Submissions take seconds, helping increase compliance and reduce delays.
Yes, scanned receipts fully integrate with approval workflows in Webexpenses. The receipt capture and approval process are designed to work together as one end‑to‑end flow.
On the off chance that something doesn’t look quite right, users can quickly edit the details on a claim before submitting, choosing whether to use the claim’s information or that picked up by the receipt scan. Finance teams can review and approve expenses as usual, ensuring accuracy without slowing down the process.
As long as you want. You can download receipts from a timeframe of your choice from our Detailed Ledger Report
Expense receipt scanning software is suitable for businesses of all sizes, from solo entrepreneurs to large enterprises. The value it delivers simply scales differently depending on company size and complexity.
Platform
FRONT OFFICE
BACK OFFICE
Capabilities
EXPENSES
ACROSS THE PLATFORM
TRUST AND ROADMAP
