Credit Card Reconciliation Software

From card swipe to compliant expense, Webexpenses simplifies reconciliation with intelligent receipt matching and automated policies.

Trusted by 2,000+ businesses

Automatic Transaction Matching

Webexpenses simplifies credit card reconciliation with automatic transaction matching, removing the need for manual checks and saving valuable time.

Card transactions are automatically matched to submitted expenses using date, amount and merchant data.
No manual data entry or reconciliation, reducing admin effort and errors.
Faster processing and approvals free up finance teams and employees to focus on higher-value work.

Real-Time Card Visibility

Get instant insight into company card spend, to monitor spend activity as soon as it happens.

Card transactions appear immediately, offering up-to-date visibility across all company cards.
Finance teams can monitor spend, spot issues early and maintain tighter budget control.
Real-time data reduces surprises, improves compliance and enables faster, more informed decisions.

Integrated Card and Expense Workflows

Seamlessly connect card payments with expense claims, creating a single, streamlined workflow for finance teams and
employees alike.

Card transactions automatically link to matching expense claims and receipts.
Faster reconciliation with fewer manual checks and reduced processing time.
Accurate, connected records improve compliance, reporting and audit readiness.

Webexpenses saves you time and costs

Finance
teams

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Users worldwide

0 K

Reduction in errors

0 %

Average review

Smarter receipt scanning, smarter expense management

Available via app and desktop, Webexpenses’ easy-to-use, all-in-one automated expensive approval system includes:

“The app is a great feature as we have many field-based colleagues across the group. This means they can submit their own claims and approve those of their direct reports on the go rather than having to wait until they are sat at a desktop.””

Pets at Home Finance Director

How it works

Make a payment

Company card transactions are pulled straight into Webexpenses via secure card feeds.

Intelligent expense matching

Transactions are automatically matched to expense claims and receipts using date, amount and merchant data.

Review + reconcile

Claims are processed, reconciled without the usual back-and-forth.

Webexpenses Credit Card Reconciliation FAQs

What is credit card reconciliation?

The process of matching company card transactions with submitted expense claims and receipts to ensure spend is accurate, compliant and correctly recorded.

How does credit card reconciliation software work?

Webexpenses connects directly to company card providers, automatically pulling in transactions and matching them to expense claims using details like date, amount and merchant. This removes the need for manual checks.

What happens with unmatched and suspicious transactions?

Unmatched transactions are clearly flagged, allowing employees or finance teams to quickly review, add receipts or follow up before reconciliation is completed. Suspicious or non-compliant transactions can be investigated, queried or rejected, ensuring spend stays accurate, compliant and fully auditable.

Can credit card reconciliation be done in real time?

Yes. Transactions appear as soon as they occur, giving finance teams immediate visibility into card spend rather than waiting for monthly statements.

Does credit card reconciliation help reduce manual work?

Absolutely. Automated matching and card feeds significantly reduce data entry, spreadsheet work and time spent chasing missing expenses.

Can credit card reconciliation integrate with existing finance systems?

Webexpenses integrates with leading accounting, ERP and payroll systems, ensuring reconciled data flows smoothly into finance processes.

Is credit card reconciliation suitable for businesses of all sizes?

Yes. Webexpenses supports organisations of all sizes, scaling easily from small teams to global enterprises with complex card programmes.

How quickly can finance see card spend after a transaction occurs in webexpenses?

Card transactions are automatically pulled in via secure card feeds and appear in the platform as soon as they are authorised or processed by the card provider. This gives finance real-time or near-real-time visibility of spending, without waiting for statements.