Receipts captured on the phone, read and categorised automatically, and checked against policy as the claim is entered. Approvers see only what needs a decision, and people are paid without anyone chasing.
Average review
We asked 300 finance leaders how their current expense process holds up. Very few were satisfied.
are very satisfied it is easy for employees to submit expenses
are very satisfied it is easy for finance to manage expenses
are very satisfied they can enforce their expense policy
Webexpenses finance leader research, 300 respondents, July 2026.
If two or more of these happen in your business, expense management will pay for itself in finance time alone.
Finance spends month end matching paper to spreadsheets.
By the time the overclaim is spotted, it’s been reimbursed.
Claimants chase approvers, approvers chase finance.
Nobody can check the distance, so nobody does.
The receipt was never captured, or never coded.
Reconciling them is a job of its own.
Policy applied as the claim is entered, with out-of-policy spend flagged before approval.
By person, department, category and project, with an audit trail HMRC or your auditor can follow.
Receipts, claims, card transactions and approvals linked to each other.
Limit what people can spend and see every claim as it lands.
Submission, approval and reimbursement run without anyone pushing them along.
Policy applied as the claim is entered, not after it has been paid.
Photograph the receipt in the mobile app. It’s read and categorised automatically.
Policy applied as the claim is entered. Approvers deal with exceptions, not every line.
Approved claims exported to your finance system and paid, with no rekeying.
On the mobile app and on desktop, for claimants, approvers and finance.
Snap a receipt and the details are extracted and categorised. Nobody types a merchant name again.
Limits by category, grade, location or project. Out-of-policy claims flagged at submission.
Single or multi-level routes, delegation and out-of-office cover. Approve on the phone in seconds.
Journeys calculated on a map, with up to 10 saved favourite locations, and HMRC mileage rates applied automatically.
VAT identified from the receipt and coded correctly, so reclaimable VAT doesn’t get lost.
Free at every tier, with cashback on Scale and Pro. Card transactions reconciled against receipts automatically.
Spend as it happens, by person, department, category or project, including carbon emissions from business travel.
Direct integrations export approved claims to your accounting system.
Approved claims paid quickly, with direct reimbursement to bank accounts on Pro.
Travel spend captured on the road and checked against your travel policy.
Petty cash claims tracked and reconciled in the same system as everything else.
An optional audit service: claims checked by our auditors, with reports you can act on.
Manual expenses cost more than the claims themselves: the time spent keying and checking, the overclaims nobody catches and the VAT that never gets reclaimed.
Expense Management is available today as a standalone Webexpenses product, trusted by 2,000+ finance teams. It’s also one of six modules on the FinOps platform, alongside Purchase Orders, Accounts Payable, Budgets, Contract Management and Order Management. Full integration is coming soon, so claims, invoices, orders and budgets will share one record.
Essential
Scale
Pro
Expense cards are free at every tier. Direct reimbursement is included with Pro.
Approved claims flow into your accounting system with the right codes, so nothing is keyed twice.
Software that replaces paper receipts and spreadsheets with one process: receipts captured on the phone, claims checked against policy, approvals signed off, and approved expenses flowing into your finance system.
Receipts are read automatically, policy is checked at submission and approvals happen on the phone. Finance deals with the exceptions.
Essential £7.50, Scale £9, Pro £13, per user per month. Expense cards are free at every tier.
Six weeks, in four phases: Onboarding, Presentation, Testing and Launch, followed by a month of hypercare.
Yes. The free trial includes up to 4 hours of complimentary onboarding support. (Australia + New Zealand only for now)
Yes: from ERPs like Sage Intacct, Microsoft Dynamics or Xero, HR systems, like HiBob Ciphr or Cezanne and SSO we can easily connect.
See all our integrations here.
Live agent support Monday to Friday, 9am to 5pm UK time, and a named Account Manager after go-live.
It’s available today as a standalone product, with full integration into the platform coming soon.
Your expense process as it runs today, where it slows down, and what it looks like in Webexpenses. Demos are run by an Account Executive.
An Account Executive walks you through claims, approvals and reporting, and how Webexpenses would fit your policy and finance system.
Platform
FRONT OFFICE
BACK OFFICE
Capabilities
EXPENSES
ACROSS THE PLATFORM
TRUST AND ROADMAP
