Credit card reconciliation software that pulls in every card transaction and matches it to the right receipt and expense, so month-end isn’t a hunt.
Card transactions come into Webexpenses through secure card feeds, and each one is matched to its receipt and expense claim using the date, amount and merchant. Nobody ticks off a statement line by line. Employees snap the receipt, the match happens in the background, and anything that doesn’t line up is flagged for a quick look. A credit card reconciliation process that used to take days at month-end now happens as you go.
Finance shouldn’t find out about card spend when the statement arrives. Transactions appear in Webexpenses as soon as the card provider sends them through, so you can see what’s been spent, by whom and where, across every company card. Spot a missing receipt or an unusual payment while it’s still fresh, keep budgets on track mid-month, and query anything that looks wrong before it reaches the ledger.
The reports finance uses most sit at the top of the menu: Claim Report, Detailed Ledger, General Ledger and Credit Card Transactions. Search finds anything else in seconds. When you need something specific, the custom report builder lets you pick the fields. Large or historical reports run in the background and alert you when they’re ready. Less admin, fewer errors and faster approvals add up to a quicker, cheaper month-end.
Average review
From the moment a card is used to the moment the transaction is reconciled, everything happens in one place. Employees add a receipt in seconds, finance sees every card in one view, and month-end stops being a chase for missing paperwork.
Available via app and desktop, our credit card reconciliation software includes:
Secure
card feeds
Matched by date,
amount and merchant
Unmatched items
flagged
Real-time
card spend
Free Webexpenses
Card
Up to 0.75%
cashback
Same policy checks
and approvals
Audit-ready
records
Receipts feed the match, reconciled card spend feeds your reports, and supplier statements have their own reconciliation.
Card transactions matched to receipts and claims, so month-end isn’t a hunt.
AI-powered scanning reads each receipt and fills in the claim for you.
Live dashboards and pre-built and custom reports on every claim and card transaction.
Supplier statements checked against the invoices you hold, line by line.
Reconciled card spend shouldn’t need re-keying. Webexpenses connects to your finance system or ERP, so matched and approved card transactions flow into your ledger with the right codes, VAT and receipts attached. Finance spends less time on journals and corrections, and the card balance agrees in both systems.
Make a
payment
Claims come in from the app and card transactions sync, each coded with its receipt attached.
Matched
for you
Each transaction is matched to its receipt and claim using the date, amount and merchant.
Review and
reconcile
Check anything flagged, approve, and the card spend is reconciled without the back-and-forth.
Credit card reconciliation is the process of checking every company card transaction against a receipt and an expense claim, so spend is accurate, compliant and correctly recorded in your accounts. Done by hand, it means working through statements line by line at month-end.
Webexpenses connects to your company card provider through secure card feeds and pulls transactions in as they happen. Each one is matched to its expense claim and receipt using the date, amount and merchant. Finance reviews what’s flagged instead of checking every line.
It’s flagged. The employee can add the missing receipt or claim details, or finance can follow up before reconciliation is completed. Suspicious or non-compliant transactions can be queried or rejected, and every action is recorded in the audit trail.
It’s flagged. The employee can add the missing receipt or claim details, or finance can follow up before reconciliation is completed. Suspicious or non-compliant transactions can be queried or rejected, and every action is recorded in the audit trail.
Webexpenses works with Visa, Mastercard and American Express company cards. Existing cards connect through a secure, PCI-compliant direct feed from your bank, or you can import card statements. The Webexpenses Card, which runs on the Mastercard network, is included free with every subscription, with cashback of 0.5% on Scale and 0.75% on Pro.
Yes. Webexpenses integrates with accounting, ERP and payroll systems including Xero, Sage, Microsoft Dynamics and Oracle NetSuite, so reconciled card data flows into your ledger without re-keying.
Yes. A small team with a handful of cards saves hours at month-end. Larger organisations with complex card programmes across entities and currencies get one view of every card and a consistent process.
Watch card transactions come in, match to their receipts and reconcile. One of our team will walk you through what employees do and what finance sees at month-end.
Platform
FRONT OFFICE
BACK OFFICE
Capabilities
EXPENSES
ACROSS THE PLATFORM
TRUST AND ROADMAP
