Spend Control Software

Spend management software that gives you near real-time visibility over every penny: set budgets, enforce policies and stop overspending before it even happens.

Trusted by 2,000+ businesses

Take control of business spending

Webexpenses gives you a single place to manage company spend. See exactly where money is going – and act quickly if something looks off.

Set budgets and approvals at project level, with dedicated approvers assigned to each client.
Enforce spend policies automatically across every employee.
Track expenses in near real-time to spot risks and act before overspending occurs.

Manage Spend Across Your Whole Team

Whether you’re managing five employees (or five hundred), Webexpenses Cards give you a consistent, transparent spending management process that works across every department –without the endless back-and-forth.

Use approval workflows to ensure all spend is reviewed and authorised.
Enable fast, simple expense submissions within user-defined limits.
Get a clear, near real-time view of company spend without chasing anyone for information.

Reduce costs with better spend decisions

Webexpenses helps you spot inefficiencies, optimise budgets and make more confident decisions about where your money should – and shouldn’t – be going.

Improve budget visibility to quickly spot overspending and savings opportunities.
Use accurate spend data to guide strategic financial decisions.
Maximise tax recovery by identifying missing information before it costs you.

Webexpenses saves you time and costs

Finance
teams

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Users worldwide

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Reduction in errors

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Average review

Smart Spend Management Platform

Available via app and desktop, Webexpenses’ easy-to-use, all-in-one automated expensive approval system includes:

“The key benefits to using Webexpenses are the usability for all the users, the level of governance and control that we can have down for approvers as well as the financial department.”

Ryanair Programme Manager

Direct integrations for spend management

By integrating with your finance system or ERP, expenses are captured, analysed, and processed automatically, helping you slash manual work and get better visibility over spend.

Spend Management FAQs

How does your software give real-time visibility into company spending?

Webexpenses provides a near live view of spend as it happens, with expenses, card transactions and claims captured instantly in one central platform. You can monitor spend across departments, track trends and identify potential issues early – without waiting for month-end reports.

Can budget policies be set and enforced across departments, teams, or projects?

Yes. Webexpenses lets you set budgets at multiple levels, including departments, teams and projects. You can monitor spend against those budgets and apply controls to ensure teams stay within limits.

How does the platform help prevent overspend?

Webexpenses stops overspending before it happens. Spend can be flagged automatically when it exceeds predefined limits, ensuring issues are identified and addressed before costs escalate.

Our Webexpenses Cards can have daily, weekly and monthly limits applied to give employees the right amount of funds when they need it and prevent transaction at restricted merchant categories.

How are company spend policies enforced across all employees and locations?

Your spend policies are built directly into the platform, ensuring they are applied consistently across every user, team and location. Automated checks flag non-compliant expenses, helping you enforce policies without relying on manual reviews.

Can approval workflows be customised to match internal controls?

Yeah, absolutely. Webexpenses offers configurable approval workflows that can be tailored to your organisation’s structure and internal controls. You can define multi-level approvals, set rules based on spend type or value, and ensure every expense is reviewed appropriately.

How easy is it for employees to submit expenses and for managers to approve them?

Employees can quickly capture and submit expenses via mobile or desktop, while managers can review and approve claims in just a few clicks.

What kind of reporting and analytics are available to track and optimise spend?

Webexpenses offers a range of real-time reports and dashboards that provide insight into company spending. You can analyse trends, track budget performance and identify opportunities to reduce costs, all from accurate, up-to-date data.

Does the software integrate with existing finance and HR systems (ERP, accounting, payroll)?

Yes. Webexpenses integrates with a wide range of ERP and HR software systems.

For any systems without a direct integration, data can be transferred via CSV file.