An invoice lands in your queue: no PO, no budget code, no prior approval. Someone, somewhere in the company, seemingly, made a handshake deal. The supplier delivered. And now it’s your problem. That’s shadow spend in AP. And unlike the version that shows up in expense claims, this one arrives already spent, already owed – and already awkward. It’s not a small or occasional […]
Big news: we’re introducing cashback on our Corporate Cards. And we’re doing it differently from everyone else in the UK market. While most providers cap your earnings or attach qualifying conditions, we’re launching up to 0.75% (depending on your pricing tier) unlimited cashback on every transaction made with your Webexpenses Card. No thresholds, no category restrictions, no caps tied to your subscription tier. Now, if you’re an accountant or finance professional, your immediate reaction is probably healthy scepticism. […]
Picture the scene: A finance function that runs cleanly, month on month. The close lands on time. The forecasts resemble what eventually unfurls in reality. The board pack is on point. For most CFOs, that version exists mostly in theory. What gets in the way is rarely one big thing. It’s the slow accumulation of small ones – ‘a thousand cuts,’ as the cliché […]
Finance close is meant to be a smooth, predictable process. ‘Meant to be’. But the gap between ‘meant’ and ‘is’ is often a yawning chasm. Every month, you steel yourself. This time we’re going to nail it – and then, the usual happens: unexpected transactions crop up, departments overspend their budgets, and you’re left scrambling to reconcile everything before the deadline. This is […]
Once you cross 50 employees, your expense process (which worked fine with 20 people) will inevitably begin to creak. Submissions pile up, approvals get delayed, and you’re starting to suspect not every receipt is legitimate. Between 50 and 250 headcount, you hit a dangerous inflection point. You’re too big to manually check everything, too small to have dedicated fraud resources or a full compliance […]
It’s not a new insight to say things are moving fast these days. And the pace is only increasing. To keep up, you need to eliminate all the things that create drag in your organisation. Expense management is a classic example of a process that slows you down while also being relatively easy to automate with an expense management software. OK, great: So we’re en route to an answer: expense […]
When setting up expense management for your business, the easiest option is often the one that’s already built into your existing software. Most accounting systems, ERP platforms, and HR tools come with an expense management bolt-on as standard. It’s there. It’s included. And if you’re already using Xero, Sage, NetSuite, or Hibob, it feels like […]
Finance automation – from expense management and AP processing to financial close and reporting – is all about freeing finance teams from grunt work. Which sounds great. But here’s the problem: Too many implementations fail to deliver. Well, why? There’s no one, clear cut answer. But, in large part, these failures stem from businesses automating […]
If you’re looking for expense management software, you’re spoilt for choice. The marketplace is brimming with competitors, most with distinct strengths and target markets. This makes comparison straightforward when the differences are clear-cut (like us versus SAP Concur). But sometimes the comparison is trickier when two options seem more alike than different. That’s the case […]
If you’re using Microsoft Dynamics 365 Business Central, choosing the right expense management tool can make all the difference to your finance team’s productivity and accuracy. Speaking honestly, you’ve got two choices in this space: Webexpenses (that’s us!) and Continia. While there are only two main players in this space, both are good solutions. Naturally, […]
Managing employee spend for 19,000 workers across 82 bases was no small task for Ryanair Holdings. The airline group had long relied on a manual, paper-based system that required employees to fill out forms and mail in receipts. This process caused delays in reimbursement and created frustration for both employees and the finance team tasked […]
Many businesses rely on automated expense management software for employee expense claims. Automated software typically removes all manual processes; helping to save time and costs. However, some businesses still face challenges and are not seeing a return on investment as predicted. At what point should you start thinking about switching to a different provider? Based […]
Webexpenses is helping to save time and money for one of the world’s most trusted brands. German-based appliance manufacturer, Miele, recently streamlined its management of employee expenses with a switch over to Webexpenses’ cloud-based solution. It’s a change which has helped to transform the way the company manages and monitors the employee expenses of more […]
from our UK office It doesn’t matter how fast a Formula 1 car can be driven if it takes 20 minutes for the pit crew to change its tyres. The same is true for business services – the real test of a software system is how well it handles any changes or fixes. It’s the […]
