1. What’s in the workbook
Eight tabs. Fill in the sand-coloured cells and the formulas do the rest.
- Start here: how the workbook works, and who the case is for.
- Baseline: invoice volumes, processing time, exceptions, late fees and missed discounts, turned into an annual cost and a cost per invoice.
- Objectives: each benefit linked to something the CFO is already measured on, from working capital to governance.
- Scope: purchase-to-pay and order-to-cash pain points, prioritised, so you can choose what goes in the first phase.
- Costs and returns: three years of costs against three scenarios, with payback and return on investment calculated for you.
- Risks: ERP disruption, adoption, security, data quality and more, rated, with how you’ll manage each one.
- First phase: a contained first phase with success measures, a review date and the decision you’ll ask for.
- Summary: a one-page case and a 60-second pitch, built from everything above.
2. How the numbers work
The workbook is built to hold up when the CFO starts asking questions:
- You set every assumption. Nothing is pre-loaded with a benchmark.
- Example figures appear in grey to show the format. They’re made up and don’t feed any calculation.
- Not every hour freed is cash saved. You decide how much freed time becomes a real saving.
- Year 1 allows for ramp-up, so you’re not claiming the full benefit from day one.
- Discount capture is capped, so it can never pass 100%.
3. Before you share it
All figures are in pounds and annual unless a label says otherwise. Be conservative. A cautious number you hit is worth more than an ambitious one you miss.
Want a second pair of eyes? Book a 20-minute discovery call and we’ll help you pressure-test your numbers.
This template is a guide, not financial or professional advice. The outputs depend entirely on the figures and assumptions you enter.
